Purchase Billing & Vendor Management

JD- Purchase Billing & Vendor Management

Location- Vashi

Budget- upto 3lpa

Key Responsibilities

1. Purchase Billing & Verification

Verify vendor invoices with booking details, duty slips, and agreed rate cards.

Ensure billing accuracy including KM, hours, toll, parking, and extra charges.

Cross-check duty slips and booking data before approving vendor invoices.

Ensure vendor invoices are received within the defined cut-off timeline.

Identify discrepancies and coordinate with vendors for corrections.

2. Cost Control

Maintain updated vendor rate contracts and agreements.

Ensure vendors follow agreed pricing and billing formats.

3. MIS & Data Monitoring

Prepare daily / weekly / monthly Purchase MIS reports.

Track unbilled bookings, pending duty slips, and vendor invoice status.

Share MIS reports with vendors for review and create the invoice.

4. Process Compliance

Ensure all purchase billing processes follow company SOPs.

Monitor duty slips closing in the system within defined TAT.

Maintain proper documentation and audit readiness.

5. Coordination

Coordinate with Operations, Accounts, and Billing teams for smooth invoice processing.

Resolve vendor billing disputes and queries.

Ensure timely submission of verified invoices to the Accounts team.

Key Skills Required

Strong invoice verification and data analysis skills

Vendor negotiation and communication skills

Knowledge of MIS reporting and Excel

Attention to detail and problem-solving ability

Good coordination with cross-functional teams

Key Performance Indicators (KPI)

Accuracy of vendor invoice verification

Vendor cost optimization through negotiation or Extras deductions

MIS reporting accuracy and timeliness

Reduction in billing discrepancies

Timely closing of duty slips and purchase invoices