Project PMO

Scope of the role

The project PMO supports the Project / Program Management teams to keep the project running as effectively as possible. They have the responsibility for timely reporting of financial aspects, help the PM in planning & monitoring, tracking of actions, signoffs, risks & issues, and be the custodian of project repository, standards, tools etc to ensure compliance and adherence. The detailed list of activities is depicted below.

• Financials:
  • Track & Reporting on budget, milestones, revenue forecasting, invoicing, timesheets
• Planning:
  • Update the project plan or collate inputs for the same
  • Onboarding & Offboarding of project team members
  • Help facilitation of meetings & minuting
• Governance:
  • Preparation of internal (weekly & monthly status reports) & internal steerco
  • Tracking of project deliverables & acceptance certificates sign-off
  • Track actions related to risks, issues & change requests
  • Support, track and record the using of re-usable assets and the harvesting of assets
  • Work closely with customer PMO organizations when needed, and interact with stakeholders at various levels
• Quality Assurance:
  • Proof reading of PM artefacts
  • Assuring formatting/presentation
  • Tracking peer reviews
  • Supporting OSSA compliance (track team members OSSA certifications)
• Standards & Processes:
  • Help setup standards, templates, tools, and procedures for smooth project delivery
  • Ensure all members of the project follow all relevant policies and procedures relating to the project
  • Manage Project Repository/Collaboration Portal
  • Setup and control of the project Library, Confluence and Jira
  • Work on own initiative on a day-to-day basis, autonomously, escalating any issues that may arise to project management team