Job Description: Project Manager
Job Title: Project Manager
Reports To: Head - PM
Job Purpose : To execute projects on time for the assigned Project Execution Team (PET) strictly adhering to defined systems and compliance standards. The primary objective is to ensure end-to-end project delivery within the defined scope, meeting all time, cost, and quality specifications.
Key Responsibilities
1. Project Initiation & Strategy
- Proposal Management: Collaborate with the Marketing and Business Development teams to accumulate proposal details (RFP/RFI), understand the business case, and define project objectives.
- Charter & Scope: Conduct kick-off meetings with stakeholders to agree on scope and deliverables. Develop a detailed Project Charter capturing scope, timelines, budget, and risk mitigation plans.
- Approvals: Setup the Project Office, review the project feasibility, and gain necessary approvals to commence the next phase.
2. Detailed Project Planning
- Resource & Financial Planning: Create a detailed Work Breakdown Structure (WBS). Identify required resources (Manpower, Equipment, Materials) and manage the financial expenditure plan (R&D, Analytical, Manufacturing, and overhead costs).
- Risk & Quality Planning: Identify risks across all activities and prepare a robust mitigation plan. Set quality targets and ensure Quality Assurance (QA) and Quality Control (QC) plans are aligned with customer agreements.
- Operational Planning: Coordinate with the planning team for facility mapping, resolving facility clashes, and managing raw material procurement (PR/PO) with SCM.
3. Project Execution, Monitoring & Control
- Timeline & Cost Tracking: rigorous monitoring of the Gantt chart against the base plan. Monitor Budget vs. Expenses at every milestone to detect and prevent cost variance.
- Execution Management: Ensure project activities (Lab and Plant) are performed as per plan. Conduct Daily LDM (Lean Daily Management) meetings and weekly Gemba walks with higher managers to regulate progress.
- Change Management: Identify proposed changes, seek authorization, and ensure the implementation of CAPA for approved changes.
- Communication: Act as the central point of contact. Conduct weekly internal PET meetings and fortnight project review meetings (PRM). Provide weekly updates and minutes to customers.
4. Project Closure & Archival
- Deliverables: Lead the PET to complete all deliverables, including development reports, sample dispatch, and product dispatches.
- Financial Reconciliation: Conduct project closures capturing inputs and variances (cost, schedule, quality). Analyze costing models and profitability.
- Lessons Learned: Archive project documents, list lessons learned, and dismantle the project team upon completion.
5. Customer & Audit Management
- Key Account Support: Support Key Account Managers (KAMs) to leverage team expertise and identify new project opportunities from existing accounts.
- Audits: Coordinate customer audits and visits. Prepare minutes, circulate observations to Cross-Functional Teams (CFTs), and ensure the closure of all observations.
Minimum Requirements
Education:
- Post Graduate in Chemistry / Chemical Engineering / MBA.
Experience:
- Minimum 10 years of total experience.
- Prior experience in Project Management within the Pharmaceutical/CDMO industry is highly preferred.
- Strong exposure to customer interactions and interface management.
Technical Knowledge:
- Basic understanding of the CDMO DS Business
- Strong knowledge of Project Management (PM) concepts.
- Knowledge of technical concepts (Chemistry/Manufacturing) and risk mitigation.
Behavioral Competencies:
- Performance Orientation: Ability to drive results within a matrix environment (PET).
- Business Acumen: Understanding of budgeting, costing, and decision-making.
- Communication: Excellent influencing skills to manage internal cross-functional teams and external customers.
- Problem Solving: Commitment to innovation and First Time Right accomplishment of tasks.
