Avistrat is a design engineering capability partner of the dynamic Indian aerospace sector. We collaborate with aerospace companies, startups, and academia to enable engineers to actively contribute to all stages of design, from concept to detailed design, right from day one. We work in various models with companies. This search is part of our capacity building service wherein we are supporting our client in recruiting the right talent with the desired skill sets. This role is not with Avistrat but our client described below.
COMPANY INTRODUCTION
Our client is a leading manufacturer of mechanical and electro-mechanical products across a diverse set of industries including the aerospace and defense sector. This role is for structural design of defence equipment. Further details to be shared after shortlisting.
SUMMARY:
Project Management plays a dual role that is central to both the personal and professional effectiveness of the executive leadership. This role provides high-level administrative support to the CEO while managing and executing cross-functional projects to ensure timely delivery and alignment with company goals. The ideal candidate is a strategic thinker, detail-oriented executor, and agile communicatorcapable of handling confidential information, daily operational logistics, and diverse project portfolios with efficiency and discretion
OVERALL RESPONSIBILITIES:
Project Management & Strategic Execution
- Plan, coordinate, and execute key projects across departmentsensuring timelines, budgets, and deliverables are met
- Develop project charters, scopes, timelines, and reporting structures for internal initiatives
- Facilitate meetings, document action items, and follow up on execution with accountable parties
- Analyze data, track KPIs, and generate regular status reports for leadership review
- Proactively identify risks and roadblocks, offering solutions and contingency plans
- Maintain strict confidentiality and professionalism in handling personal and business affairs
- Organize and prioritize incoming requests, delegating or escalating as necessary
- Act as a liaison between the CEO and internal/external stakeholders
- Prepare reports, presentations, memos, and correspondence with high attention to detail and clarity
Cross-functional Coordination & Communication
- Collaborate with teams across departments (sales, HR, finance, operations) to drive alignment and progress
- Serve as a point of contact for internal queries on project timelines, deliverables, and dependencies
- Assist with onboarding tasks, internal events, and company-wide initiatives as needed
Process Optimization & Workflow Management
- Recommend and implement systems for improving personal workflows and company processes
- Evaluate tools (e.g., project management, CRM, calendar tools) for effectiveness and usability
- Develop SOPs and templates to streamline recurring tasks and standardize communication
DELIVERABLES & KPIs:
- Project Completion Rate (target: 90%+ on-time delivery)
- CEO Administrative Efficiency (measured through reduction in time spent on non-core tasks)
- Stakeholder Satisfaction Score (internal/external responsiveness and quality feedback)
- Number of Strategic Initiatives Managed per Quarter (target: 35 active projects)
QUALIFICATIONS:
- Bachelor's degree in Business Administration, Communications, Operations, or a related field
- 25 years of experience in operations, or project management role
- Project Management certification (e.g., PMP, CAPM) is a plus
- Strong knowledge of project management tools (Asana, Trello, ClickUp, or similar)
- Proficient in Microsoft Office Suite and Google Workspace
- Experience in a fast-paced, entrepreneurial, or start-up environment preferred
REQUIRED SKILLS & ATTRIBUTES:
- Highly organized, resourceful, and detail-oriented
- Excellent verbal and written communication skills
- Strong problem-solving and analytical skills
- Ability to multitask and manage shifting priorities with poise
- Discretion and integrity when handling sensitive information
- Strong interpersonal skills with a collaborative mindset
- High degree of self-motivation and accountability
PHYSICAL REQUIREMENTS & OTHER CONSIDERATIONS:
- Prolonged periods of sitting and working at a computer
- Ability to travel locally or occasionally for project oversight or personal support tasks
- Flexible availability, including occasional after-hours responsiveness
