Project Management Executive

Experience Required:13 Years

Location:Delhi NCR (Office-based)

Company:My Design Minds

Employment Type:Full-Time

Joining:Immediate / Short Notice Preferred

My Design Mindsis hiring forProject Manager Jobsfor responsible, detail-oriented, and execution-focused professionals who can manageprojects end-to-end, coordinate with multiple teams, handle clients and vendors, and ensure timely and profitable project delivery.

This role is ideal for candidates who have worked indesign agencies, engineering services companies, manufacturing support firms, or project-based organizations, where coordination, follow-ups, documentation, and accountability are critical.

As a Project Manager, you will act as thecentral point of controlbetween clients, internal teams, vendors, and management. You will be responsible forplanning, tracking, communication, billing coordination,invoicecoordination and project closure. This is not a theoretical project management rolethis is ahands-on operational rolewhere execution matters more than certifications.

• Understand project scope, timelines, deliverables, and dependencies
• Break projects into tasks and assign them to internal teams
• Track project progress and ensure milestones are achieved on time
• Identify risks, delays, or blockers and take corrective actions
• Ensure projects are delivered within agreed timelines and scope

• Coordinate daily with design, engineering, and operations teams
• Track task allocation, productivity, and deliverables
• Ensure clarity of responsibilities among team members
• Conduct follow-ups to maintain accountability
• Support team members in resolving execution-related issues

• Act as theprimary point of contactfor assigned clients
• Communicate project updates, timelines, and deliverables clearly
• Handle client queries, feedback, and coordination professionally
• Manage expectations and avoid scope creep
• Ensure client satisfaction through timely communication and delivery

• Coordinate with external vendors, service providers, and consultants
• Track vendor deliverables, timelines, and quality
• Support vendor onboarding and documentation
• Ensure vendor work aligns with project requirements
• Coordinate vendor payments with the accounts team

• Coordinateinvoice generationbased on project milestones
• Maintain basic project-wise billing and cost tracking
• Support maintenance ofclient and vendor ledgers
• Track receivables, payments, and follow-ups
• Coordinate with the accounts team for accurate documentation

• Maintain project documentation, trackers, and reports
• UseMS Excelfor project tracking, billing summaries, and status reports
• Maintain records of project scope, revisions, and approvals
• Prepare simple management reports on project progress and issues

• UseAI tools(such as ChatGPT or similar productivity tools) for drafting emails, reports, summaries, and documentation
• Improve efficiency by automating repetitive coordination tasks
• Use digital tools for tracking, communication, and documentation
• Adapt quickly to new tools and systems as the company scales

• 13 years of experienceas a Project Coordinator or Project Manager
• Strong working knowledge ofMS Excel(tracking, reports, summaries)
• Experience ininvoice coordination, billing follow-ups, and ledger support
• Ability to manageteams, vendors, and multiple stakeholders
• Strong client communication and coordination skills
• Understanding of project workflows in service-based companies
• Comfort withAI toolsfor productivity and documentation
• Good organizational and multitasking skills
• Ability to work under pressure and meet deadlines

• Graduate inEngineering, Management, Commerce, or related fields
• Experience indesign agencies, engineering services, manufacturing support, or project-based companies
• Basic understanding of costing, billing cycles, and project profitability
• Exposure to operations or account coordination roles

• Experience handling multiple projects simultaneously
• Familiarity with basic project management concepts
• Knowledge of internal reporting and process documentation
• Ability to suggest improvements in workflows and coordination

• Candidates with no project coordination experience
• Individuals who are uncomfortable with follow-ups, accountability, or client interaction
• Those looking for theoretical or certification-only project roles
• Candidates unwilling to handle billing or documentation responsibilities

• 20,000 25,000 per month (Fixed Salary)
• Salary based on experience, execution capability, and responsibility handling
• Stable role with long-term growth opportunities

• Exposure toend-to-end project ownership
• Understanding of howdesign and manufacturing service projects are delivered and billed
• Opportunity to grow intoSenior Project Manager / Operations Managerroles
• Direct exposure to founder-level decision-making and execution challenges

Interested candidates can apply or contact directly:

Contact Number:9369762156

Contact Email:[Confidential Information]