Role Overview
Macgence is seeking a Project Coordinator to support execution of linguistic, data annotation, and AI training projects. This role focuses on coordinating day-to-day project activities, tracking delivery, managing annotators and vendors, and ensuring timelines and quality requirements are met.
Key Responsibilities
Project Coordination & Execution:
- Support end-to-end coordination of linguistic and data annotation projects
- Break project requirements into daily and weekly execution plans
- Track task allocation, progress, and completion across teams
- Ensure timely handoff between annotation, review, and QA stages
Team & Vendor Coordination
- Coordinate with annotators, linguists, reviewers, and external vendors
- Assist in onboarding, task assignment, and day-to-day follow-ups
- Track attendance, productivity, and availability of resources
- Act as the first point of contact for execution-level queries
Quality & Process Support
- Ensure teams follow annotation guidelines and SOPs
- Support QA checks and flag quality issues or deviations
- Coordinate rework and corrective actions with teams
- Help maintain language-specific guidelines and updates
Tracking & Reporting
- Maintain project trackers in Google Sheets / Excel / project tools
- Monitor key metrics: throughput, accuracy, TAT, rework
- Share daily/weekly status updates with Project Managers
- Highlight risks, delays, or capacity gaps proactively
Client & Internal Communication
- Support client deliverables and internal reporting
- Assist in pilot runs, scale-ups, and deadline-driven deliveries
- Coordinate with Operations, QA, and Vendor teams
Required Skills & Experience
- Experience in linguistic projects, data annotation, or operations coordination
- Strong organizational and follow-up skills
- Basic understanding of annotation workflows (text, speech, image)
- Good communication and stakeholder coordination skills
- Proficiency in Google Sheets / Excel
Preferred Experience
- Exposure to NLP, ASR, TTS, LLM training data
- Experience working with multilingual teams or vendors
- Familiarity with HITL workflows
Key Success Metrics
- Task completion and on-time delivery
- Accuracy of tracking and reporting
- Reduction in execution delays
- Smooth coordination across teams and vendors
Why Join Macgence
- Work on global AI and language data projects
- Strong learning and growth opportunities
- Hands-on exposure to AI data operations and execution
