Responsibilities:
- Prepare project management reports and meeting minutes
- Manage all project documentation, including contracts, budgets, and schedules
- Maintain best practices templates on SharePoint site
- Handle administrative tasks such as copying, travel arrangements, expense reports, organizing lunches, and WebEx meetings
- Manage accounts receivables based on guidelines from the Facilities Manager, Operations Manager, or project team
- Ensure receivables do not exceed planned working capital targets set by finance and management
- Support the local team in achieving yearly financial targets
- Proactively manage project-related issues on account or assignment
- Demonstrate proficiency in using project management tools
- Prepare PowerPoint presentations, memos, RFP responses, and conduct research
- Collaborate actively with stakeholders and leverage internal platform support
- Assist with client communication, conferences, and event coordination
- Maintain all files and documents related to project assignments
- Perform any other tasks assigned
Requirements/Qualifications:
- Bachelor's degree from an accredited institution
- 13 years of experience in a similar project coordination role
- Highly detail-oriented and organized; able to manage multiple projects
- Strong written and verbal communication skills
- Proficient in Microsoft Office programs such as PowerPoint, Word, and Outlook
- Self-starter with ability to work independently
- Proactive in identifying additional tasks and areas to support
- Customer-focused mindset with strong relationship-building skills
- Comfortable coping with change and making decisions amid ambiguity
- Strong interpersonal skills with tact and diplomacy
