About the Role
We are looking for a Project Coordinator (Software Projects) to support the delivery of software-driven initiatives, including system implementations, internal tools, audits, and digital solutions.
This role is ideal for someone who is organised, detail-oriented, and interested in working closely with developers, product teams, and stakeholders to ensure smooth execution of software projects.
You will work closely with the PMO, technical teams, and external stakeholders to ensure projects are tracked, documented, and delivered according to timelines and requirements.
Key Responsibilities
Software Project Coordination
- Assist in planning, tracking, and coordinating software projects
- Support sprint planning, task tracking, and backlog follow-ups
- Monitor project timelines, deliverables, and dependencies
- Work closely with developers and entire project teams to track progress
- Identify risks, delays, and blockers, and escalate when needed
- Support software release coordination and deployment tracking
Tools, Tracking & Reporting
- Maintain and develop project trackers
- Track tickets, bugs, and feature progress
- Prepare status reports, dashboards, and updates for stakeholders
- Ensure proper project documentation
Documentation & Audit Support
- Assist in preparing and maintaining software documentation (user flows, requirements, release notes, SOPs)
- Perform software audits
- Ensure proper documentation for compliance (ISO, internal processes)
- Track corrective actions and follow-ups
Stakeholder Coordination
- Coordinate between internal teams
- Liaise with external vendors or clients for updates and deliverables
- Prepare meeting minutes, action items, and follow-ups
- Host daily stand-up meetings with project team members
General Support
- Support procurement or licensing tracking for software and tools
- Assist in management reporting and presentations
- Support continuous improvement of project workflows and processes
Requirements
Diploma / Bachelor's degree in IT, Computer Science, Engineering, Business, Project Management, or related field
13 years experience in software project coordination, PMO, or tech environment
Familiar with Agile / Scrum concepts
Experience with tools such as Microsoft Office (Excel, Word, PowerPoint, Outlook), Jira / ClickUp / Trello, Confluence / Notion, and basic Git knowledge is a plus
Strong organisational and documentation skills
Good communication skills across technical and non-technical teams
Able to manage multiple tasks and follow through independently
Proactive, willing to learn, and able to work with minimal supervision
