Responsibilities:
- Full Understanding of Accounting, Billing Process and Invoicing supporting Company obligations and workflow.
- Understand differences between billable and non-billable concepts, and categorizing items for invoicing and reporting activities.
- Review, Assess, and Translate contractual obligations into corresponding Billing Activities(Rules) under all Open Air Projects to align with project expectations.
- Maintain and update Billing Rules as needed to complete a full activity report for all hours logged to Projects.
- Serve as the key Subject Matter Expert for Billing in the OpenAir platform, providing support for our Program Delivery, Finance and Ops team members.
- Manage Month End Project Invoice Activities in OpenAir.
- Responsible for running manually, or systematically, each projects billing every month during invoicing time.
- Must have attention to detail while reviewing the project activities before rolling up to an invoice.
- Creation of each projects necessary invoice and update relevant information for submitting through approval processes.
- Ability to coordinate and communicate with needed parties during invoice time to ensure invoice accuracy and approvals.
- Create and maintain, searches, reports, and workflows revolving around invoicing/billing activities.
- Ability to identify and create solutions to continually streamline processes and improve efficiencies for our teams revolving around project accounting.
- Work with OpenAir admin teams on product releases, new features, and issues.
- Plan, organize, prioritize and handle multiple tasks in a collaborative work environment.
- Research and Educate our teams on OpenAir best practices revolving around billing and invoicing.
Preferred Qualifications:
- OpenAir experience required, Basic NetSuite experience desired, including an understanding of NetSuite-OpenAir integration.
- OpenAir experience should include all modules of OpenAir.
- Office Suite experience.
- Data Conversions, interface/integrations, reporting, and customization experience.
- Previous exposure to working in a billing/invoicing environment.
- Bachelors degree in finance and/or equivalent experience required.
- 2-4 years of experience in a professional, fast paced, dynamic environment.
- Familiarity with professional service organizations.
- Able to communicate, influence, and listen to the internal stakeholders.
- Strong conceptual, analytical, and problem-solving skills.
- Able to think creatively and work collaboratively developing solutions and managing expectations of stakeholders.
- Art of balancing the needs of the company, management, and team members.
- Excellent time management and organizational skills.
- Strong verbal and written communications skills.
