Job Description
Program Management Office (PMO)
- Portfolio Oversight:Deliver successful, globally consistent, and efficient project management across the portfolio with full reporting transparency.
- Risk Management:Aggregate & manage risk reporting (financial, schedule, legal, and reputational) on a monthly basis. Provide assessments of trends and potential impacts to the Client .
- Resource Planning (FDM):Implement the Flexible Delivery Model to ensure efficient resource allocation. Provide forecasting and recommendations for resourcing on a project basis against the capital plan.
- Safety Compliance (CEHS):Establish and implement a comprehensive Construction Environmental Health & Safety (CEHS) program. Confirm that all third-party vendors and General Contractors comply with Client safety processes.
- Process Improvement:Develop and implement a global Lessons Learned process that commences at project kick-off and continues throughout the lifecycle. Update playbooks and standards based on these insights.
B. Commercial & Financial Management
- Capital Planning:Coordinate the development of annual and multi-year capital plans. Capture project goals, scope, and programmatic requirements to form baseline estimates.
- Budget Management:Manage budgets based on actual costs, market conditions, and negotiated bulk deals.Leverage Client sourcing teams & platforms where possible.
- Variance Reporting:Facilitate monthly financial variance reporting, reconciling approved budgets against forecasts and justifying variances to the Client .
- Cost Control:Collaborate with Quantity Surveyors (Cost Managers) to provide independent cost, commercial, and risk recommendations.
C. Project Delivery (Strategy to Close-out)
- Strategic Planning & Due Diligence:Support the Transactions Management team during site selection by managing the Technical Due Diligence (TDD) process, including test-fits, infrastructure assessments, and budget estimates.
- Project Initiation:Develop the Project Charter and Execution Plan outlining goals, scope, schedule, and budget, achieving sign-off from the Client.
- Design Management:Direct and coordinate architects, engineers, and design teams from needs analysis through working drawings. Manage the design Stage Gate approval process.
- Schedule Management:Develop a strategic end-to-end delivery schedule compliant with Client Schedule Management Standards, incorporating design, procurement, and stakeholder milestones.
- Construction Oversight:Serve as the Contract Administrator for Main/General Contractors. Conduct regular (weekly/bi-weekly) site meetings to monitor progress, safety, and quality.
- Stakeholder Integration:Coordinate with internal Client Stakeholders (e.g., Food, AV, Security, Transportation) to ensure their specific requirements are integrated into the master schedule and design.
D. Procurement
- Strategy & Sourcing:Develop commercial strategies and Leverage Client sourcing teams & platforms where possible for consultants and contractors.
- Bid Analysis:Lead the evaluation and interviewing of contractors. Present formal written recommendations to the Client based on pricing, experience, safety records, and financial stability, wherever possible.
- Supplier Diversity:Identify and engage diverse-owned suppliers where possible and track spend data accordingly.
E. Close-out & Handover
- Punch List Management:Coordinate the preparation and completion of punch/snag lists.
- Documentation:Assemble all guarantees, warranties, O&M manuals, and as-built drawings for upload to the Client's platforms/portals.
- Financial Close:Manage the release of claims and issuance of final certificates of completion and payment.
Qualifications
. QUALIFICATIONS & SKILLS
- Accadmic's: B.E. Civil / B.Arch along with formal Project Management Qualifications (NICMAR / PMP / Master's in Project Management)
- Experience:Minimum 12-15 years+ of Proven track record in managing complex construction : base build to fitout best in class innovative workplace projects from strategic planning through decommissioning.
- Methodology:Expert knowledge of project controls, including budget/cost management, schedule management, and risk registers
- Technology:Proficiency in Client-specific technology systems.
- Communication:Ability to facilitate decision-making with Client and manage diverse service lines/stakeholders across the client organization eg Food, Fitness, AV, etc.
- Contract Administration:Strong experience in administering contracts for General Contractors and Design Teams, including change order management and lien waiver reviews.
- Certifications:Desired but not mandatory: LEED / WELL, PMP, RMP, PfMP
Additional Information
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