Program Manager

Role: Executive Assistant_Cybersecurity/Program Manager_Cybersecurity

Exp: 7+years

JD:

Position Overview & Key Responsibilities:

The executive assistant for the CISO and Deputy CISO is a critical role in supporting the overall duties and mission of the office of the CISO for HCL Software.

Calendar Management: Managing the CISO and Deputy CISO calendars, scheduling and preparing for meetings for CISO and executive staff

Meeting Management: Creating materials necessary for meetings and presentations, including doing the research necessary for use in those materials, provide the CISO with all needed items to make decisions

Other Systems: The CISO staff is more self-service than the typical executive staff, but the CISO Executive Assistant may need to coordinate travel, expense reporting and purchasing management for the executives as needed

Decision Making: Proactively engage, manage, review and execute decisions for the senior level CISO staff

Communications: Respond to email, manage the executives i nbox, take and make phone calls, and serve as a gatekeeper so that only the necessary communication gets through

Budgeting, Finance and HR Management: Facilitate the CISO budget review process and be the primary liaison with finance and for needed budget and personnel actions, including performance management oversight and merit cycle review processes

Action Items Tracking: Track and follow up on requests from other departments, employees and vendors

Employee hiring and resource mgmt: This role will be the central point of management for all SR requests and employee onboarding.

Escalation Management: Manage escalations brought from outside parties and make sure they are managed appropriately and completely

Risk & Security Committee Management: Manage all activities undertaken by the steering committees

Presentation Management: Create and manage presentations for both internal and external consumption

Confidential Information: Ability to hold and manage confidential information

Time Management: Help and promote proactive time management within the CISO staff

Contact Management: Manage the context and information from both internal and external contacts

Problem Solving: Solving problems through critical and analytical thinking for decisive action

Technical Skills: Being able to use or pick up quickly technology around document management, file management, meeting management, and communications and collaboration tools

Key Skills/Qualifications:

Ability to work very independently with minimal direct supervision

Strong collaboration software skills in Microsoft or Google ecosystems (Email, PowerPoint, Excel, Sheets, etc.)

Strong interpersonal communication skills

Strong troubleshooting and analytical skills