About US:
WH!TE is a Culture Experience Company headquartered out of Delhi and with offices in Mumbai and Bengaluru. Our core strength lies in sculpting experiences with radical creativity for a vast clientele across luxury, lifestyle, corporate and retail segments. Our work is led with an integrated approach and spans from branded immersions, IPs, conferences & MICE events and shopper experiences - across all scales of execution, pan-India and in the Middle East, Asia, Europe and the United States.
As creators of culture-first experiences, our team of 80+ custodians of culture across creative strategy, design, account management and operations work together seamlessly to build experiences and ideas with long-term impact that help our clients form a meaningful bond with their audiences.
Objective of the Role:
The Manager of Operations for Events plays a critical role in ensuring the smooth and successful execution of events, while also managing resources efficiently, maintaining high-quality standards, and fostering positive relationships with clients and stakeholders. He/she will be managing the event plans and will work closely with the other departments to make sure that all the operational requirements of the events are fulfilled.
Required skills / Job Responsibilities:
- We're looking for detailed and resourceful candidates.
- Must possess excellent problem-solving skills
- Should be able to react quickly to deviations in the event plans
- Relevant years of work experience in managing Luxury Events, Alco-beverage Events and Corporate events.
- Thorough knowledge of fabrication and production costing process
- Experience dealing with vendors and Audio-Visual Vendors
- Hands on with understanding of various elements of a show execution
- Process-oriented, good communication & planning ability
What do we offer
- Opportunity to work on diverse projects
- Competitive salary with flexi structure
- Comprehensive parental leaves & and associated benefits
- Creative, diverse & inclusive work environment
Job Responsibilities:
Event Planning and Coordination:
- Overseeing the planning and execution of events from start to finish.
- Assisting Design team for Developing event concepts, themes, and objectives.
- Creating event timelines and budgets.
- Liaising with vendors, and internal teams to ensure all aspects of the event are coordinated effectively.
- Securing venues, equipment, catering, and other necessary resources.
- Managing event logistics such as transportation and accommodation.
Budget Management:
- Developing and managing event budgets, including cost estimation, tracking expenses, and ensuring events are delivered within budgetary constraints.
- Negotiating contracts with vendors and suppliers to obtain competitive pricing.
- Monitoring financial performance and identifying opportunities for cost savings or revenue generation.
Risk Management:
- Identifying potential risks and developing contingency plans to mitigate them.
- Ensuring compliance with health and safety regulations.
- Addressing any emergencies or unforeseen issues that arise during events.
Client Relations:
- Acting as the main point of contact for clients, understanding their needs and expectations.
- Building and maintaining strong relationships with clients to ensure satisfaction and repeat business.
- Communicating effectively with clients throughout the event planning process to keep them informed and address any concerns.
Quality Assurance:
- Ensuring that events are executed to a high standard and meet or exceed client expectations.
- Conducting post-event evaluations to gather feedback and identify areas for improvement.
- Implementing changes or adjustments based on feedback to enhance future events.
Technology and Innovation:
- Staying up to date with industry trends, best practices, and emerging technologies related to event management.
- Utilizing technology tools and software to streamline event planning processes and enhance the attendee experience.
Sustainability and Environmental Responsibility:
- Integrating sustainability practices into event planning and execution, such as reducing waste, minimizing carbon footprint, and promoting eco-friendly practices.
