Procurement Specialist

Job description

We are building a portfolio of Clean Sports Nutrition products and looking for a Vendor Operations Executive to take care of the moving parts. We are looking for people who are passionate about fitness, sports and health themselves and understand the importance of what we are building. More below, if you are keen - you can also write to us at [Confidential Information]

You can know more about the company at betheshyft.com and instagram.com/shyfthealth

Role Overview

This role will act as the central coordinator between manufacturers, packaging vendors, labs, and internal teams, ensuring smooth execution of production, quality, and dispatch.

Responsibilities

Own manufacturer & vendor coordination

• Coordinate with contract manufacturers for production planning and execution
• Raise and track purchase orders (POs) across raw materials and packaging
• Work closely with packaging vendors 
• Follow up on timelines, delays, and dispatch schedules

Own production tracking & inventory visibility

• Track production batches and ensure timely completion
• Maintain visibility on raw material and finished goods inventory
• Coordinate internally to avoid stockouts or overproduction

Own quality, labs & compliance coordination

• Coordinate with third-party labs for product testing (COA, microbiology, etc.)
• Maintain documentation for batch records, test reports, and compliance
• Ensure product labels and claims are aligned with regulatory requirements

Own dispatch & logistics coordination

• Coordinate movement of goods from manufacturers to warehouse/3PL
• Track shipments and resolve delays or discrepancies

Own documentation & operational hygiene

• Maintain records for POs, invoices, GRNs, and vendor communication
• Track vendor performance across timelines and quality

Qualifications

• Have 2–4 years of experience in supply chain, operations, procurement or vendor management in nutraceuticals, food, FMCG
• Have worked with third-party manufacturers and packaging vendors
• Have hands-on experience with lab testing coordination and compliance documentation (COA, FSSAI, etc.)
• Strong follow-up and coordination skills — comfortable managing vendors over calls, WhatsApp, and email
• Comfortable working on Excel / Google Sheets for tracking and reporting
• Comfortable handling multiple moving parts without things slipping

You should not apply if you:

• Do not have prior experience working with manufacturers or physical product supply chains
• Are not comfortable with constant follow-ups and vendor coordination
• Prefer purely strategic roles and avoid execution-heavy work