Job Description Procurement & Purchase Officer
Location: AIMS Institutes, Peenya, Bangalore
Joining:Immediate
Position Overview
AIMS Institutes is seeking a dedicated and proactive
Procurement & Purchase Officer to manage end-to-end purchasing activities across multiple categories including
construction materials, stationery, uniforms, maintenance supplies, and institutional requirements. The ideal candidate will ensure cost-effective and timely procurement while maintaining quality standards and vendor compliance.
Key Responsibilities
- Procurement & Purchasing
- Identify, evaluate, and select reliable vendors and suppliers for all material categories.
- Manage purchase orders, quotations, negotiations, and approvals for procurement.
- Ensure timely procurement of construction items, stationery, uniforms, consumables, and maintenance materials.
- Maintain accurate records of purchases, pricing, and delivery schedules.
- Vendor Management
- Develop and maintain strong vendor relationships.
- Ensure vendors meet timelines, quality standards, and contractual terms.
- Obtain competitive quotations and negotiate favourable terms, pricing, and credit periods.
- Inventory & Material Handling
- Coordinate with stores and department heads to understand material requirements.
- Monitor stock levels and initiate timely replenishment.
- Conduct periodic audits of purchased materials and stock registers.
- Compliance & Documentation
- Maintain complete documentation of purchases, invoices, GRNs, and contracts.
- Ensure compliance with institutional policies and regulatory requirements.
- Assist in drafting purchase policies, procurement SOPs, and budgeting inputs.
- Interdepartmental Coordination
- Coordinate with the construction team, other departments, administration, and maintenance teams for requirement planning.
- Support urgent procurement needs and ensure smooth functioning of campus operations.
Required Skills & Qualifications
- Bachelor's degree in Supply Chain, Business Administration, Commerce, or related field.
- 5 years of experience in procurement or purchasing, preferably in educational institutions or construction/maintenance sectors.
- Strong negotiation and vendor-management skills.
- Knowledge of sourcing, market analysis, and cost control.
- Good communication, documentation, and analytical abilities.
- Ability to multitask and work under tight timelines.
- Proficiency in MS Office and basic ERP/purchase management systems.
Key Attributes
- Immediate joiner
- Integrity and transparency in handling purchases
- Strong attention to detail
- Ability to work independently and in collaboration with multiple departments
How To Apply
Interested candidates may send their updated resume to the HR Department, AIMS Institutes, Peenya, Bangalore.
Immediate Joining Is Highly Preferred.
Skills: procurement,purchasing,maintenance,materials,construction,compliance,documentation
