Procurement Executive

Job Summary:The Procurement Executive is responsible for managing and coordinating the purchase order process from initiation through delivery. This role involves interacting with suppliers, maintaining accurate records, and ensuring timely fulfillment of orders. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Key Responsibilities:

1. Purchase Order Management:

• Create, review, and process purchase orders in the companys procurement system.
• Verify and confirm purchase orders with suppliers.
• Track and follow up on order status, ensuring timely delivery of goods and services.

2. Supplier Coordination:

• Communicate with suppliers to resolve any issues related to orders, including delivery discrepancies or quality concerns.
• Maintain positive relationships with suppliers to facilitate smooth transactions and negotiations.

3. Documentation and Record-Keeping:

• Maintain accurate and up-to-date records of all purchase orders and related documentation.
• Ensure proper documentation of order confirmations, shipping details, and invoices.

4. Inventory Management:

• Monitor inventory levels and place orders to replenish stock as needed.
• Collaborate with inventory and warehouse teams to ensure adequate supply and timely order fulfillment.

5. Compliance and Quality Assurance:

• Ensure compliance with company policies and procedures regarding procurement practices.
• Review and approve invoices in accordance with purchase orders and contracts.

6. Reporting and Analysis:

• Generate and analyze reports related to purchase orders, inventory levels, and supplier performance.
• Identify opportunities for cost savings and process improvements.

7. Problem Resolution:

• Address and resolve any issues related to purchase orders, including discrepancies, delays, and returns.
• Escalate complex issues to management as needed.

Skills:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in procurement software and Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of supply chain management and inventory control principles.
• Attention to detail and accuracy in processing orders and maintaining records.