Key Responsibilities:
Procurement & Vendor Management
- Evaluate and verify Bills of Materials (BOM) and ensure their accuracy.
- Source, negotiate, and finalize vendor contracts and pricing agreements.
- Prepare and issue Purchase Orders (POs) and Work Orders (WOs).
- Monitor and manage material procurement timelines to avoid project delays.
- Evaluate vendor performance and maintain a reliable vendor database.
- Registration of both internal and external vendors and coordinate to maintain vendor database. The database includes general information and data as per the company's policies and guidelines.
Site & Payment Coordination
- Collaborate with site engineers to validate and approve site-level payment requests.
- Conduct regular checks of site engineer payments and expenses.
- Verify and approve bills submitted by vendors and contractors.
- Coordinate with accounts team for timely vendor payments and resolve discrepancies.
Logistics & Material Distribution
- Oversee material distribution to project sites, ensuring minimal wastage and cost efficiency.
- Coordinate with transporters and manage vehicle control for timely material dispatches.
- Maintain an updated log of inbound/outbound vehicle movements.
Documentation & Reporting
- Maintain accurate data of Indent Sheets, daily expenses related to on-site services (project wise) and follow up if there are any urgent approvals and prioritize the issuance of materials based on the level of urgency.
- Generate periodic reports on procurement status, pending POs, and payment status.
- Ensure adherence to procurement policies, quality standards, and cost controls.
Quality Assurance & Compliance:
Report the concerns related to the quality of the materials to the Manager and follow compliance procedures if any.
Maintain feedback on quality assurance from the Engineering department on all the purchases.
Purchase & Logistics Support
Collect RFP's and RFQ's from various vendors with a specific threshold approved by the company
Assist in operational support with specific to Purchase and Procurement activities which includes following up with Project Engineers on daily and weekly calls and with all internal departments.
Plan and coordinate with the company's logistics partner to ensure effective use of logistics and dispatch the material on time
