The Procurement Advisor optimizes procurement activities, managing replenishment, purchasing, complaints, and invoice administration. Reporting to a P&P Procurement Team Manager, this role collaborates with Product and Procurement teams in Belgium and the USA to ensure streamlined, cost-effective procurement processes aligned with TVH's operational needs.
Key Responsibilities Include
Replenishment: Ensuring optimal stock and service levels for the TVH Consolidation Center by managing parts availability, balancing stock rotation and fill rate, and enhancing customer experience (e.g., addressing Backorders, price/lead time changes). This involves facilitating Intercompany transfers for network availability.
Purchase Administration: Reacting to and proactively responding to supplier inquiries, systematically updating computer systems, and activating inbound transport requests.
Complaints Administration: Drawing up and following up on supplier complaints to secure correct parts or credit notes.
Invoice Administration: Verifying invoices for accurate payments.
Role & Responsibilities
Replenishment
Result area 1: Optimal Stock Level & Service Level
Systematically follow up on planning tool signals to maintain optimal stock levels, balancing stock rotation and target service levels.
Result area 2: Timely Order & Price Request Reception
Systematically follow up on order signals in the purchasing system to ensure timely receipt of purchase orders and price requests.
Purchase / Complaints / Invoice Administration
Result area 1: Effective & Efficient Purchasing Process
Interpret, process, and follow up on supplier information in the computer system, providing timely responses in accordance with TVH purchasing procedures.
Result area 2: Informed & Coordinated Purchasing Process
Exchange information with colleagues from own and other departments involved in purchasing to ensure everyone is informed and has correct information for customer satisfaction.
Result area 3: Accurate & Up-to-Date Purchasing Information
Register new information, actions, and changes correctly and systematically to ensure all involved have the most recent data. Assess existing information accuracy and correct system errors.
Supplier Management
Compliance Data Management: Maintain and update compliance data for all suppliers.
Collaboration with Teams: Work with SR manager, Global Supplier responsibles,
Reporting and Documentation
Accurate Record Keeping: Maintain up-to-date records of procurement activities (order details, supplier info, compliance data).
Performance Reporting: Prepare regular reports on procurement performance, supplier metrics, and order status for decision-making.
Documentation Management: Ensure all supplier agreements, contracts, and communications are documented and accessible.
Process Improvement and Optimization
Process Streamlining: Identify opportunities to enhance procurement processes, reduce costs, and improve efficiency.
Best Practices Implementation: Implement best practices and innovative solutions for procurement and intercompany transaction workflows.
Cross-Functional Collaboration: Align procurement strategies with overall business objectives.
Knowledge
KNOWLEDGE, EXPERIENCE AND SKILLS
Procurement Processes: In-depth understanding of procurement principles.
Supply Chain Management: Strong knowledge of supply chain operations.
Product Knowledge: Familiarity with TVH Parts products/services.
Experience
Procurement Experience: Proven experience in procurement roles.
