PR Associate - Client Experience (Consumer Technology)

Position Profile - Associate

Experience - 2 to 3 years

Associate is a support-level position at Weber Shandwick. An Associate supports multiple account teams and must be able to efficiently service each of these teams. An Associate must have excellent organizational skills and can adapt to multiple assignments and deadlines as well as an environment that changes frequently. The focus of the position is on managing and developing media lists, editorial calendars, speaking calendars, clip reports, briefing materials, etc.

Primary Responsibilities

Client

• Proactive in understanding the clients business
• Familiar with key client contacts and clear understanding of clients organizational structure
• Have a clear understanding of clients organizational structure
• Schedule and coordinate client meetings; keep participants advised of any changes
• Maintain adequate supply of client-related materials and documents
• Interact with client as deemed necessary by account team leader

Media

• Draft media relations materials
• Develop and maintain media contact lists and databases
• Assemble press kits
• Continually update knowledge of new media
• Research and maintain speaking/editorial opportunities and calendars
• Scan daily, weekly, monthly and on-line publications to identify client-relevant media coverage, including competitive market and industry information

Writing

• Proof and edit internal and external documents
• Prepare clip reports and summaries as needed by team and client

Team Support

• Actively participate in agency development by assisting with new business and volunteering to assist other staff with urgent client needs
• Balance workload between accounts and account staff to ensure that all work is accurate and completed within established deadlines
• Continually update manager on progress of activities

Administrative Support

• Manage monthly client billing process
• Track/enter time with precision and on a day-to-day basis
• Cross-reference, approve, and forward invoices to the Accounting Department
• Arrange meetings, travels and conference calls
• Coordinate mass mailings
• Perform other administrative tasks as assigned
• Provide reception relief and back-up assistance for other secretaries

Education

Graduates / Post Graduates.

Success Factors

• Effective oral and written communication skills
• Can prioritize multiple tasks and manage time in a consistent manner
• Professional demeanour
• Can meet deadlines consistently
• Exceptional judgment when working with team members, client contacts and vendors
• Attention to detail
• Can solve problems
• Desire to pursue learning and self-development
• Can ask for assistance from other team members
• Proficient in Microsoft Suite, Internet, on-line services.
• Competent in set up of presentation tools such as projectors and laptops.