Location: Navi Mumbai (Vashi)
Looking for an immediate joiner
Job Description Executive Assistant / PA to CMD (PM cum HR Coordinator)
Position Title: Executive Assistant / Personal Assistant to CMD
Location: Vashi, Navi Mumbai
Reporting To: Chairman & Managing Director / Director
Qualifications
- Graduate / Postgraduate in any discipline
Experience
Key Responsibilities: -
Executive & Strategic Support
- Work closely with the CMD/Director on day-to-day operations, strategic initiatives, and executive decision-making.
- Act as a trusted liaison between CMD and internal teams, clients, business partners, and external stakeholders.
Calendar, Meetings & Communication
- Manage complex calendars, appointments, and priority scheduling.
- Coordinate leadership, board, and client meetings; prepare agendas and collate relevant data in advance.
- Attend meetings and circulate Minutes of Meetings (MoM) within 24 hours, ensuring follow- ups on action points.
- Handle independent correspondence via emails, letters, and calls on behalf of senior leadership.
HR, Administration & Process Improvement
- Manage the end-to-end employee lifecycle: onboarding, induction, confirmation,
transfers, exits, and full & final settlements.
- Maintain accurate and up-to-date HR records and databases.
- Prepare HR documents, including offer letters, appointment letters, experience
letters, etc.
- Manage expenses, reimbursements, and timesheets using ERP/Dynamics systems.
- Maintain confidentiality and proper documentation of sensitive corporate and legal information.
- Identify opportunities to improve administrative processes and increase efficiency.
- Support special projects and act as a project coordinator when required.
Travel & Logistics
- Plan and manage end-to-end domestic and international travel, including flights, hotels, visas, ground transfers, and itineraries.
- Coordinate with internal teams and external vendors to ensure seamless travel arrangements.
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