Job Opportunity: Personal Secretary (PS) to the Directors
Organization: Vivekananda Global University (VGU), Jaipur, Rajasthan
Experience Required: Minimum 36 years in a similar role (University / Educational Institution preferred)
Job Type: Full Time | Work from Office
Job Overview
Vivekananda Global University (VGU), Jaipur, a NAAC A+ Grade University, invites applications for the position of Personal Secretary (PS) to the Directors. The role requires a highly organized, discreet, and proactive professional who can provide comprehensive secretarial, coordination, and administrative support to senior leadership while managing front-office and inter-departmental responsibilities efficiently.
Key Responsibilities
Secretarial & Documentation Support
- Drafting, typing, and formatting official correspondence, letters, notes, and documents in English and Hindi
- Online search and compilation of circulars, notifications, notices, and relevant information
- Maintaining files, records, registers, and confidential documents
Administrative & Coordination Support
- General coordination on behalf of the senior management
- Organizing, scheduling, and coordinating meetings, including agenda preparation and follow-ups
- Managing attendance registers and maintaining office records
Office & Staff Management
- Supervising and managing support staff and ensuring smooth daily operations
- Ensuring discipline, punctuality, and task allocation for support staff
Front Office & Guest Management
- Managing front office operations, visitor handling, and guest coordination
- Ensuring professional reception, hospitality, and protocol for internal and external visitors
General Responsibilities
- Handling phone calls, emails, and appointments of the Directors
- Coordinating with departments to ensure timely execution of tasks
Qualifications & Skills
- Graduate / Postgraduate in any discipline
- Proven experience as a Personal Secretary / Office Assistant / Front office Assistant
- Excellent typing, drafting, and communication skills in English and Hindi
- Proficiency in MS Office (Word, Excel, Outlook) and office systems
- Strong organizational, multitasking, and time-management abilities
- Prior experience in a university or educational institution will be an advantage
How to Apply
To apply, please send your application to [Confidential Information]. Please look for an automatic reply for filling an application form. Interviews to follow in next few days.
