Primary role title: Executive Assistant (recommended standardized title for job platforms)
A fast-growing professional services and technology-enabled business support organisation operating in India, delivering high-touch executive support to senior leadership. This on-site role is ideal for an organised, proactive assistant who thrives in a dynamic corporate environment and values discretion, accuracy, and smooth operational execution.
Role & Responsibilities
- Manage complex daily calendars for senior executive(s): schedule, prioritise, resolve conflicts and coordinate across teams and time zones.
- Arrange domestic and international travel end-to-end including bookings, visas, itineraries, transfers and contingency planning.
- Draft, edit and manage executive correspondence and communications, ensuring timely responses and accurate follow-ups.
- Prepare presentations, briefing packs, meeting agendas and take clear minutes; own action-tracking to closure.
- Process and reconcile expense reports, invoices and petty cash; maintain basic budget records and vendor liaison.
- Coordinate meetings, events and stakeholder logistics; represent the executive with professionalism while protecting confidential information.
Skills & Qualifications Must-Have
- Microsoft Outlook
- Google Workspace
- Microsoft Excel
- Calendar Management
- Travel Coordination
- Expense Management
Preferred
- SAP Concur
- Zoom
- HubSpot CRM
Additional Qualifications
- Proven experience supporting senior/ C‑level executives in a fast-paced workplace (on-site) — demonstrated track record preferred.
- Strong organisational skills, high discretion with confidential matters and professional written/verbal communication.
- Fluent English; proficiency in Hindi or regional language is a plus.
Benefits & Culture Highlights
- Collaborative, high-trust environment with exposure to senior leadership and strategic projects.
- Opportunity to own executive operations and streamline processes with scope to grow into broader administrative leadership roles.
- Competitive in-market compensation and on-site engagement with a values-driven team culture.
Skills: microsoft outlook,leadership,expense management,google workspace,travel coordination,bookings,microsoft excel,administrative
