Executive/Personal Assistant

Job Description:

Role: Personal Assistant / Director Assistant (PA)

Location: Head Office, Vile Parle East Station, Mumbai.

Experience: 2 to 5 years as Personal Assistant / Director Assistant (PA)

Salary: 3 to 4.2 LPA (fixed)

Notice Period: 15 days or less

Note: Only applicants with experience in Personal Assistant / Director Assistant (PA) roles and comfortable with the salary (3 to 4.2 LPA) should apply.

Key Responsibilities:

• Manage and maintain bosses schedules, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Take detailed notes during meetings and follow up on action items.
• Assist in exhibitions and trade shows.
• Assist in incoming and outgoing communications and correspondence of Emails, Calls, Letters etc.
• Assist in the preparation and review of documents, reports, and presentations.
• Conduct research and gather information as needed for senior management projects and initiatives.
• Gather import export data, market data, and internal data from appropriate sources and present them as required by the boss.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal and external stakeholders on behalf of the boss.
• Organize and manage events, conferences, and other corporate functions.
• Perform general administrative tasks, such as filing, data entry, and office management.
• Assist with special projects and other duties as assigned by the boss.

Qualifications:

Bachelor's degree in Business Administration, Management, or a related field.

Minimum of 3 years of experience in an assistant or similar role.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), CRM, MIS.

Strong proficiency in Excel, including Pivot Tables and VBA.

Excellent communication and interpersonal abilities.

Strong organizational and time management skills.

High level of professionalism and attention to detail.

Ability to handle multiple tasks and prioritize effectively.

Strong problem-solving skills and a proactive approach to work.

Ability to work independently and as part of a team.