Personal Assistant

Grewal Eye Institute is looking for a proactive, disciplined, and articulate Personal Assistant (PA) to support senior management and ensure smooth administrative coordination.

This role requires strong shorthand/stenography skills, excellent communication, and the ability to handle sensitive information with professionalism.

The Personal Assistant will be responsible for managing executive schedules, documenting key discussions through shorthand, coordinating with internal departments, and ensuring timely follow-ups. The ideal candidate is detail-oriented, well-organized, and comfortable working in a fast-paced healthcare environment.

• Take accurate shorthand/steno notes during meetings and prepare minutes.
• Manage calendars, appointments, meetings, and travel arrangements.
• Draft letters, emails, reports, and maintain official documentation.
• Coordinate with hospital departments including OPD, OT, Nursing, Quality, HR, and Admin.
• Handle internal and external communications on behalf of management.
• Maintain filing systems and support audit/compliance documentation.
• Prepare presentations, trackers, MIS, and follow-up reports.

• Bachelor's degree in any discipline.
• Shorthand/Stenography certification is mandatory.
• Minimum 5 years of experience as PA/EA/Stenographer.
• Proficiency in MS Word, Excel, PowerPoint, Outlook.
• Strong verbal & written communication skills.

• Highly organized, disciplined, and proactive.
• Strong multitasking and problem-solving abilities.
• Professional demeanor with the ability to maintain confidentiality.
• Excellent coordination and follow-up skills.

Candidates with strong shorthand skills and prior experience supporting senior management in hospitals or corporate environments.