Job Title: HR Intern (Paid Internship)
Recruitment:
- Source candidates via LinkedIn, database search, ad postings, networking, headhunting, and referrals.
- Discuss candidate profiles with the People & Culture (P&C) Manager.
- Longlist candidate profiles and schedule initial screening interviews for the P&C Manager, interviewing at least 5 relevant candidates per vacancy.
- Schedule interviews for candidates shortlisted by management.
- Prepare presentations for management institutes, colleges, etc.
- Handle walk-in interviews and related logistics.
- Liaise with recruitment consultants on a regular basis.
- Maintain a database of all profiles received from the company's website and other sources.
Onboarding:
- Carry out employee documentation, including personal details, account details, etc.
- Ensure all facilities are in place prior to the employee's joining, such as email setup, laptops, stationery, mobile phones, ID cards, etc.
- Ensure the creation of files for each employee with all required documents.
Training & Development:
- Assist the P&C Manager in creating and regularly updating the training calendar.
- Coordinate with trainers to ensure timely training according to the calendar.
- Obtain trainee feedback after each training session.
Employee Coordination:
- Maintain a record of employee leaves based on approvals from line managers.
- Maintain a database of employee account details.
- Prepare flyers for various employee-related activities.
- Continuously update and maintain employee information records.
- Handle/escalate HR-related queries from employees.
Policies & Projects:
- Assist the P&C Manager in implementing policies and procedures for the company.
- Conduct a market best practices study on various HR areas.
- Undertake strategic projects as allocated from time to time.
- Contribute to the automation of HR-related processes, including coordination with the IT department.
Office Administration:
- Ensure continuous availability of office facilities, such as water, coffee, stationery, etc.
- Ensure utility bill payments are made on time.
- Maintain a petty cash register for the office.
- Coordinate the distribution of office/building access cards.
- Coordinate with vendors to maintain regular supplies of corporate gift items (T-shirts, mugs, bags, etc.).
Event Management:
- Handle regular office events, including birthdays, cultural functions, festival celebrations, etc.
- Monitor and implement the employee welfare calendar (25+ events per year).
- Actively participate in official corporate events organized or participated in by the company.
Educational Requirements:
- Graduate/Postgraduate in HR.
- IT-related knowledge is an added advantage.
Skills/Competency Requirements:
- Ability to interact with people from diverse backgrounds.
- Ability to explain or present factual information in a structured, clear, confident, and concise manner.
- Excellent written communication skills, using clear and concise language.
- Good knowledge of MS Office suite and other apps like Publisher.
Paid Internship
