Payroll Specialist

About NIIT Ltd

NIIT is a leading Skills and Talent Development Corporation that is building a manpower pool for global industry requirements. The company, which was set up in 1981 to help the nascent IT industry overcome its human resource challenges, today ranks among the world's leading training companies owing to its vast and comprehensive array of talent development programs. With a footprint across 40 nations, NIIT offers training and development solutions to Individuals, Enterprises, and Institutions.

Role Overview:

Responsible for ensuring accurate and timely payroll processing with zero defects, in full compliance with applicable labor laws and HR regulations. This role also oversees end-to-end employee data management across SAP and SuccessFactors throughout the employee lifecycle. Additionally, the position serves as the custodian of HR policies and employee benefits, ensuring consistent application and governance across the organization.

Key Responsibilities & Duties

1. Payroll Management

• Ensure accurate and timely payroll processing with zero defects, along with the Incentives/ Bonus payouts. Coordinate with Finance, HR, and IT Team to validate payroll inputs and outputs.
• Managing payroll through automated systems (e.g., SAP Payroll, ADP, GreytHR, etc.) and ability to troubleshoot technical issues in coordination with IT.
• Address and resolve payroll discrepancies or employee queries promptly.
• Ensure compliance with statutory deductions (PF, ESI, TDS, etc.) and timely filings.
• Own end-to-end reconciliation of payroll inputs and outputs, ensuring accuracy across all components to ensure accuracy and control.

2. HR Compliance

• Monitor and ensure adherence to labor laws, employment regulations, and internal HR policies.
• Maintain up-to-date knowledge of changes in employment legislation and implement necessary updates.
• Support audits and inspections by providing required documentation and reports.
• Adhere to the various SOPs to reduce the risk and ensure governance; and to work on various observations/ recommendations based on audits.

3. HRIS & Data Management

• Oversee employee data management throughout the employee lifecycle (onboarding to exit) in SAP and SuccessFactors.
• Ensure data accuracy, confidentiality, and timely updates in HR systems.
• Generate reports and analytics to support HR decision-making and compliance tracking.
• Support with required data during various events (Annual Day, Foundation Day etc).
• Ensure accuracy in various models (Increment, Budgeting) and to support with the data.

4. Policy & Benefits Governance

• Act as the custodian of HR policies, ensuring consistent application and communication across the organization.
• Manage employee benefits programs (insurance, leave etc.) and ensure alignment with company policies and statutory requirements.
• Conduct periodic reviews and updates of policies in collaboration with HR leadership.
• Efficiently manage certain people processes (Company Car, Exit Management etc)

5. Others

• Project Management Articulate the problem/ idea, create and action, adherence to milestones and ensure objective is met
• Suggest process improvements that can streamline and improve customer service
• Drive employee satisfaction through Benefits, Query Resolution and others
• Act as a key point of contact for auditors, finance team and external compliance partner related to payroll, labor law, shop act and employee benefits.

Other Specifications

Education Qualification

• Essential - Graduation
• Desired – MBA

Technical Skills

• Hands-on experience with SAP & India Payroll
• Strong understanding of Indian labor laws and statutory compliance.

Behavioral Skills/ Soft Skills

• Attention to detail and accuracy
• Speed
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal abilities

Experience

• Proficiency in MS Excel and HR systems
• Ability to manage confidential information with integrity
• Agility and the need to stretch during crucial periods
• Team Management