Payroll Specialist

Job Title: Payroll Specialist – General Shift – Staffing Industry

Location: Bangalore (Onsite)

Experience: 2+ Years

Employment Type: Full-Time

Work Mode: 5 Days Work from Office (Mon–Fri) Shift Timing: 9:30 AM to 6:30 PM

About the Company

Kaygen is an award-winning technology consulting and talent firm that helps organizations achieve digital transformation. From structuring data to enabling Cloud adoption and visualization, Kaygen supports global clients in driving strategic technology initiatives and sustainable business outcomes.

Inspired by the Japanese word kaizen, meaning continuous improvement, Kaygen reflects a commitment to bringing expert technology talent to client engagements. The company is diverse, minority woman-owned, and operated by experienced data technologists who have led and delivered strategic technology programs for clients.

Kaygen's core belief in diversity, complemented by the principles of kaizen, enables the organization to deliver expert data talent through transparent, collaborative, and flexible engagement models focused on client success. Kaygen has locations in Irvine, CA; Noida, India; and Bangalore, India.

About the Role

Kaygen Global Services is seeking a detail-oriented Payroll Specialist to manage end-to-end payroll operations, ensure statutory compliance, maintain payroll accuracy, and support employee payroll-related requirements while adhering to organizational policies and timelines.

Key Responsibilities

1. Payroll Processing & Administration

• Process monthly payroll accurately and within established timelines.

• Prepare payroll inputs including salary revisions, bonuses, arrears, and final settlements.

• Ensure accurate calculation of salaries, taxes, statutory deductions, and benefits.

• Maintain complete and accurate payroll records and employee master data.

2. Statutory Compliance & Taxation

• Ensure compliance with PF, ESI, PT, LWF, TDS, Gratuity, and applicable labor laws.

• Coordinate timely filing of statutory returns and regulatory submissions.

• Monitor payroll compliance requirements and implement regulatory updates.

• Maintain audit-ready payroll documentation and statutory records.

• Ensure adherence to organizational policies and payroll governance standards.

3. Employee Support & Coordination

• Resolve employee queries related to payroll, taxation, reimbursements, and payslips.

• Generate salary slips, tax statements, and payroll-related documentation.

• Support employee verification requests and payroll documentation requirements.

• Coordinate with HR and Finance teams for payroll-related activities.

• Ensure timely closure of payroll-related escalations and concerns.

4. Reporting & Reconciliation

• Prepare monthly payroll reports, MIS reports, and reconciliation statements.

• Reconcile payroll data with accounting and finance records regularly.

• Support internal and external audits through accurate payroll reporting.

• Monitor payroll accuracy and resolve discrepancies proactively.

• Ensure timely completion of payroll reporting and review activities.

5. Payroll Systems & Process Improvement

• Update employee information accurately within payroll and HRMS systems.

• Maintain payroll data integrity and system accuracy consistently.

• Support payroll automation and process improvement initiatives.

• Participate in payroll system enhancements and operational efficiencies.

• Contribute to strengthening payroll controls and best practices.

1. Required Qualifications & Skills

• Bachelor's degree in Finance, Accounting, Human Resources, or related discipline required.

• 2–5 years of experience in payroll administration and payroll operations.

• Strong knowledge of payroll processing, statutory compliance, and labor laws.

• Hands-on experience with payroll software, HRMS platforms, and MS Excel.

• Good understanding of payroll taxation, deductions, and employee benefits.

• Strong analytical, problem-solving, and numerical accuracy skills.

• Strong analytical, problem-solving, and decision-making capabilities with attention to detail.

• Excellent communication, coordination, and stakeholder management abilities.

1. Preferred Attributes

• Experience with SAP, ADP, Darwinbox, GreytHR, Keka, Zoho Payroll, or similar platforms.

• Strong organizational skills with a structured and process-driven work approach.

• Experience handling payroll audits, reconciliations, and compliance activities.

• Ability to manage confidential payroll information with integrity and professionalism.