Payroll & Compliance Specialist

Payroll & Compliance Specialist

Department: Global HR | Location: Bangalore

Reports to: HR & Workplace Manager | Direct Reports: 0

We're Pentland Brands; a dynamic, global family business, and proud owners and licensees of many iconic active and footwear brands. With a community of over 1,300 team members worldwide, we embrace diversity and inclusion, and champion growth and development. Our success is built on teamwork, courage, innovation, and an unwavering commitment to excellence.

WHAT'S THE MISSION FOR THIS ROLE

The role will be responsible for ensuring accurate, timely payroll processing and full statutory compliance for employees across India. This role plays a critical part in maintaining adherence to labor laws, minimizing compliance risks, and delivering a seamless payroll experience to employees. The role will also ensure Employee Benefits are managed for the teams.

WHAT DOES THIS ROLE DO

Payroll Management

• Process monthly payroll endtoend, ensuring accuracy of salary calculations, variable pay, reimbursements, deductions, and statutory payments.
• Validate attendance, leave, shift and overtime data inputs from teams.
• Maintain and update employee payroll records, salary structures, and tax declarations.
• Engage with payroll vendor to ensure data accuracy and changes in payroll systems.
• Manage full and final (F&F) settlements for exiting employees.
• Coordinate with finance to reconcile payroll costs and ensure timely disbursement.

Compliance & Statutory Activities

Ensure 100% compliance with Indian statutory laws including:

• PF (EPFO)
• ESI
• Professional Tax (PT)
• Labour Welfare Fund (LWF)
• Income Tax (TDS)
• Shops & Establishments Act
• Manage statutory filings, challans, inspections, and audits within deadlines.
• Stay updated on changes in labor and tax regulations, communicating impacts to stakeholders.
• Prepare and maintain statutory registers and documentation as per compliance requirements.

Employee Benefits Administration

Insurance

• Enroll new joiners to insurance - GMC, WCP, GPA and GTLI.
• Share addition & deletion monthly data to the insurer (GMC, WCP, GPA & GTLI).
• Co-ordinate with insurer for the yearly renewal and provide necessary support.
• Have monthly review calls with wellness partner & analyze the utilisation report.
• Organize onboarding / refresher sessions to the team.
• Address and assist employee's queries with regards claims & reimbursement.
• Plan and execute annual Health camps.

Meal Cards

Card Issuance & Activation

1. Collect employee details for Pluxee card creation.
2. Submit card request / bulk employee list to Pluxee portal.
3. Distribute physical cards and share activation instructions.
4. Ensure KYC compliance if required by Pluxee.

Lifecycle Management

1. Update employee details for transfers, name changes, or card upgrades.
2. Block or replace lost, stolen, or damaged cards.
3. Support employees with Pluxee app setup and usage queries.
4. Manage the organization's Pluxee dashboard.
5. Upload employee master data.
6. Enable/disable access for new joiners and leavers.
7. Monitor card status (Active, Blocked, Sent for Replacement).

Reporting & Documentation

• Generate payroll reports: CTC sheets, variance reports, headcount reports, and audit-ready data.
• Support internal and external audits (statutory, financial, compliance).
• Maintain confidential and accurate records following dataprivacy standards.

Employee Support

• Resolve payroll-related queries (salary breakups, tax computations, pay slips, deductions).
• Educate employees on tax-saving options, declarations, and statutory benefits.
• Collaborate with HRBPs and managers to support employee lifecycle updates impacting payroll.

WHAT DO I BRING TO THE ROLE

• Bachelor's degree in HR, Finance, Commerce, or related field.
• 58 years of experience in Indian payroll & compliance operations.
• Strong understanding of Indian payroll laws and statutory compliance.
• Handson experience with payroll platforms (SAP SuccessFactors, ADP, etc.).
• Hands-on experience with Pluxee Platform (Sodexo).
• Advanced MS Excel skills (VLOOKUP, pivot tables, data analysis).
• High attention to detail, accuracy, and integrity in handling sensitive data.
• Ability to manage deadlines and handle multiple tasks efficiently.
• Strong communication and stakeholder-management skills.
• Experience working in a mid-size or large organization (preferred).
• Knowledge of state-specific labor laws and payroll requirements.

We want you to live our company principles, bringing a strong consumer focus, while always looking for ways to improve and grow in your role. Take ownership of your work and be proactive in solving problems whilst communicating openly and treating everyone with respect and kindness. And, of course, let your creativity shine by bringing your unique style and individuality to the Pentland Brands Team.