Job Overview
Responsible for managing grant payments on assigned studies in accordance with the site agreement standard processes. Assist leadership in the development of standard processes and training for the Grant Payment team. Act as a Subject Matter Expert for grant payments for internal and external teams.
Summary Of Responsibilities
- Accountable for the overall payment management of assigned studies which includes initial communication with PMS and sites during payment set-up in the system, execution of timely and accurate payment to the sites, issue resolution and final study reconciliation.
- Responsible for processing and tracking payments to Investigators and other payees in support of a clinical trial.
- Identify payment criteria and administer payments to each investigator and process all passthrough costs.
- Assist in preparation of the study budget template.
- Liaise with Site Agreements team regarding payment terms in investigator agreements.
- Communicate with sites and clinical teams regarding payment questions or updates.
- Contribute to communication on project-related matters with the clinical project team under the direction of the Grant Payment leadership.
- Provide excellent customer service and timely site issue resolution.
- Maintain and update payment tracking information as needed in system.
- Reconcile all study payments on a routine basis and provide financial reports to clients as requested.
- Provide site payment documentation for internal and sponsor audits as requested.
- Review Electronic Data Capture updates and determine when certain budget items are payable.
- Understand and follow project specific policies and procedures.
- Liaise with Finance team regarding site payment issues.
- Assist in the development and testing of new Grant Payment systems.
- Assist with maintenance of training and other manuals for the Grant Payment team.
- Assist team with troubleshooting payment issues.
- Act as subject matter expert for grants related inquiries.
- Mentor other Grant Payment team members, assisting with their workload as required.
- Conduct Grant or Budget Training for new Finance team members.
- Identify and work to deploy process improvements.
- All other duties as needed or assigned.
Qualifications (Minimum Required)
- University/College degree.
- Fortrea may consider relevant and equivalent experience in lieu of educational requirements
Experience (Minimum Required)
- Six (6) years work experience in a financial, clinical trial, or grant payment position.
- Six (6) years transactional accounting (e.g., A/P, Billing, etc.) Or relevant financial or clinical trial related experience.
- Strong computer skills with an ability to understand, access and leverage technology alternatives.
Preferred Qualifications Include
- University/College degree in Business or Accounting preferred.
- Working knowledge of clinical trial payment process and familiarity with investigator contracts and budgets; previous interaction with operational project teams and investigative sites preferred.
- Served in a team leadership role with mentoring responsibilities for junior staff.
- Public speaking, comfortable in delivering instruction to small groups.
- Strong networking abilities and an ability/willingness to work with internal and external stakeholders across the globe.
- Strong analytical skills.
- Good organizational and time management skills.
- Excellent communication / writing skills.
- Customer oriented.
- Strong computer skills with an ability to access and leverage technology alternatives.
- Computer proficiency (MS Office - Word, Excel, Power Point, and Internet skills), aptitude for training, capable of operating standard office equipment (e.g., fax, copier etc.).
- Flexible and adaptable to a developing work environment.
- Self-motivation with the ability to work under pressure to meet deadlines.
- Works well independently as well as in a team environment.
- Detail and process oriented.
- Positive attitude and approach.
Physical Demands/Work Environment
- General Office Environment
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