Outreach Manager

Job Responsibilities:

• Inventory Management
• Maintain accurate inventory of medical supplies, surgical items, pharmaceuticals, consumables, and non-medical items.
• Monitor stock levels and ensure timely replenishment to prevent shortages or overstocking.
• Procurement Coordination
• Raise purchase requisitions based on stock levels and departmental requirements.
• Liaise with vendors, procurement, and accounts teams to ensure timely ordering and billing.
• Receiving and Inspection
• Oversee receipt of goods, verify quantities, and inspect for damages.
• Ensure items meet quality standards and manage Goods Receipt Notes (GRNs) with proper documentation.
• Storage and Organization
• Ensure proper storage as per safety, hygiene, and classification standards (including temperature-sensitive supplies).
• Implement labeling, categorization, FIFO (First In, First Out), and FEFO (First Expiry, First Out) practices.
• Distribution and Issuance
• Issue supplies to wards, ICUs, OTs, and other departments as per requisitions.
• Maintain accurate logs and delivery records for accountability and traceability.
• Record Keeping and Reporting
• Maintain both digital and manual inventory records.
• Generate daily, weekly, and monthly stock reports.
• Track expiry dates, batch numbers, and consumption trends.
• Audit and Compliance
• Support internal and external audits.
• Ensure compliance with hospital policies and healthcare regulations related to materials management.
• Vendor and Contract Management
• Monitor vendor performance on delivery timelines, quality, and compliance.
• Support vendor evaluation processes and contract renewals.
• Team Supervision
• Supervise store assistants and support staff.
• Train team members in store management procedures and ERP/software usage.
• Waste and Expiry Management
• Ensure safe disposal of expired/damaged goods in line with biomedical waste guidelines.
• Minimize wastage through regular monitoring and timely corrective actions.