To lead, manage, and ensure 100% operational control of the Operation Theatre complex, including OT scheduling, manpower deployment, infection control compliance, biomedical equipment readiness, cost control, patient safety, and regulatory adherence.
The OT Manager is accountable for clinical coordination, operational efficiency, sterility standards, surgical workflow optimization, and revenue-linked theatre utilization.
- Ensure smooth functioning of all Major & Minor OTs
- Prepare and monitor daily OT schedule in coordination with surgeons & anesthesiologists
- Ensure zero delay start of first case (FCS compliance)
- Optimize OT turnaround time (TAT)
- Ensure availability of instruments, implants, consumables before case start
- Handle emergency OT activation protocol
- Monitor OT utilization % and block time efficiency
- Ensure compliance with NABH, AERB, and infection control policies
- Monitor sterility indicators (biological, chemical, autoclave logs)
- Oversee fumigation and terminal cleaning schedules
- Enforce surgical site infection (SSI) prevention protocols
- Audit OT attire, hand scrubbing compliance, zoning discipline
- Monitor air pressure, laminar flow validation, and environmental parameters
- Coordinate with:
Surgeons
Anesthesiologists
Nursing team
CSSD
ICU & SICU
Biomedical Engineering
- Ensure anesthesia machine checks
- Ensure crash cart readiness & expiry monitoring
- Verify WHO Surgical Safety Checklist compliance
- Deploy scrub nurses, circulating nurses, OT technicians effectively
- Prepare monthly duty rosters
- Ensure 24x7 OT coverage
- Identify skill gaps & coordinate training (BLS/ACLS)
- Conduct performance review of OT staff
- Maintain discipline & OT behavioral standards
- Monitor high-value implant usage
- Control wastage of sutures, disposables, drugs
- Verify implant documentation & traceability
- Ensure proper charging of all OT consumables
- Coordinate with stores for par level maintenance
- Maintain OT expense vs revenue analytics
- Ensure uptime of:
Anesthesia machines
OT tables
C-arm
Laparoscopy towers
Monitors
Defibrillators
- Coordinate AMC/CMC tracking
- Report equipment downtime immediately
- Maintain calibration records
- Maintain OT register
- Maintain implant traceability log
- Ensure consent verification before shifting patient
- Monitor case sheet completeness
- Support medico-legal documentation
- Prepare monthly OT MIS report
- Lead OT quality indicators
- Conduct internal audits
- Participate in RCA for adverse events
- Ensure compliance during NABH audits
- Maintain incident reporting & CAPA follow-up
- Ensure minimal waiting time
- Ensure smooth pre-op to post-op transfer
- Maintain surgeon satisfaction index
- Handle OT conflict resolution professionally
Qualifications
Education: GNM / BSc Nursing with KNC
Experience: A minimum of 5 years of managing the OT independently. And Overall experience of 12 years into Operation Theatre.
Must have skills
- OT scheduling
- Surgical instrumentation
- Infection control standards
- Biomedical equipment
- Implant traceability system
- Crisis management
- Assertive communication
- Strong coordination ability
- High discipline & sterility mindset
- Zero-compromise attitude towards safety
