Operations Executive
Location: Gurgaon
Experience: 1–3 years
Employment Type: Full-time
About the Role
We are looking for an Operations Executive who will own the day-to-day operational requirements of the organisation — from ensuring a new employee has their laptop ready before Day 1 to managing vendors, assets, procurement, and employee communication.
This is a hands-on role for someone who is proactive, organised, and comfortable taking complete ownership of operational tasks.
What You'll Own
Employee & Asset Operations
- Own the complete lifecycle of employee assets — laptops, accessories, ID cards and other equipment.
- Ensure all required assets are ready and assigned before an employee joins.
- Coordinate asset handovers during joining and recover assets during exit.
- Maintain an updated asset and inventory tracker.
- Coordinate repairs, replacements and warranty-related requirements.
Vendor Management
- Manage relationships with vendors across laptops, IT equipment, office requirements and other operational needs.
- Coordinate with vendors well in advance to ensure timely delivery and availability.
- Negotiate prices, commercial terms and service timelines.
- Identify and onboard new vendors wherever required.
- Ensure vendors meet agreed timelines and service standards.
New Joiner Readiness
- Work closely with HR to understand upcoming joiners and their requirements.
- Ensure laptops, accessories and other required items are arranged before the employee's joining date.
- Make sure every new joiner has a smooth and hassle-free Day 1 from an operations perspective.
Procurement & Inventory
- Manage day-to-day procurement requirements and coordinate purchase orders/invoices.
- Monitor inventory levels and proactively plan requirements.
- Ensure there is no last-minute shortage of essential equipment or supplies.
- Maintain proper documentation and records for purchases and assets.
Employee Communication
- Act as the point of contact for employees for operational and asset-related queries.
- Communicate clearly regarding asset allocation, repairs, replacements, returns and other requirements.
- Follow up with employees and vendors to ensure requests are closed on time.
What We're Looking For
- 1–3 years of experience in Operations, Workplace Operations, Admin, Procurement, or a similar role.
- Strong communication and coordination skills.
- Comfortable dealing and negotiating with external vendors.
- Strong follow-up skills and attention to detail.
- Good working knowledge of Excel/Google Sheets.
- Ability to manage multiple tasks and priorities independently.
- A proactive approach, someone who spots a requirement before it becomes a problem.
- Someone who is comfortable working in a fast-paced startup environment.
