Assist clients in registration, bidding and buying process
Assist the CIN Department in Cataloguing, photography, condition reports as relevant.
Assist buyers with shipping and post sale requests as required
Work with consignors and shippers for shipment of their work to auctions from India
Process Implementation
Pro-active client information to be recorded and shared with Client Data Management based on regional knowledge, regional reviews, local media, relationship changes etc and oversee flow of this information to Client Strategy
Enhancing Christie's brand
Work closely with the senior team of the India office to organize events, lectures and previews in Mumbai and other cities in India
Represent Christie's at appropriate external art-related events, e.g., museum and gallery openings, auctions etc.
Administrative Responsibilities
Manage office administration and local financials with the accounts team
Manage Interns and the office assistant
Ensure functioning of all IT, security systems and hardware equipment
Co-ordination with local suppliers, expense management, maintenance of files
Renewal of Annual Maintenance Contracts, licenses, insurance, lease agreement for Mumbai office
Periodically checking INDIA Inbox and actioning as required
liaising with various external Teams including Compliance, Accountants, Auditors, Legal, Banks, Security
Oversee the Mumbai office and warehouse maintenance
Maintaining attendance, sexual harassment and wages registers.
Distributing Vendor contracts, Confidentiality Agreements as required
Coordinating all relevant paperwork for shipments, including authority letters, NOC letters, shipping invoices, etc.
Previews And Other Events
Confirm venues, costs and logistics for any events
Working closely with Specialist Dept. and the Marketing Department for the circulation of invites and distribution of catalogues as relevant
Work closely with the Specialist Dept. concerned for the setup of the event planning the flow of events, speakers and other such details
Any additional logistics, creation of banners, posters, flowers, lot cards
Obtaining necessary licenses for events
Ensuring timely advances and settlements to vendors
Liaising with overseas offices and shippers for preview shipments in and out of India
Operations and Inventory Management
Stock updates of existing and stocks arriving in and out of Mumbai office
Receipts for outbound and inbound movement of property
Maintaining condition reports on arrival and departure of artworks
ASI
Follow up on pending ASI Transfers of Ownership and periodic follow up with the Registration Officer of the Concerned Circle
Maintaining Form IV register and updating with any movements of the antiquities and transfer of ownership
Monthly and Annual returns to be sent to ASI
ASI license renewal as required
Educational Requirement - Graduate or higher
Minimum work experience of three years with administrative responsibilities, should be a team worker
