Office Manager

Office Manager – Arcana

About Arcana

Arcana is building cutting-edge infrastructure and products with a strong focus on speed, ownership, and execution. We are a fast-growing team looking for highly driven individuals who thrive in dynamic environments and enjoy building systems from the ground up.

Role Overview

We are looking for an organized, proactive, and highly dependable Office Manager in Bangalore to oversee the day-to-day office operations at Arcana. This role will be critical in ensuring a smooth, efficient, and employee-friendly workplace environment while supporting leadership, vendors, facilities, and internal operations.

The ideal candidate is someone who takes strong ownership, can manage multiple priorities simultaneously, and is comfortable working in a fast-paced startup environment.

Key Responsibilities

• Manage overall office administration and daily operations
• Ensure smooth functioning of office facilities, infrastructure, and workplace readiness
• Coordinate with vendors for housekeeping, pantry, internet, maintenance, security, and office supplies
• Manage office budgets, invoices, reimbursements, and vendor payments in coordination with finance teams
• Handle procurement and inventory management for office assets and supplies
• Support onboarding logistics for new employees including workspace setup and office access
• Coordinate travel, accommodation, and office-related logistics for employees and visitors
• Organize internal events, team gatherings, celebrations, and employee engagement activities
• Ensure office policies, compliance, and workplace standards are maintained
• Partner with leadership and HR teams to improve workplace experience and operational efficiency
• Handle ad-hoc operational and administrative tasks with high ownership

Requirements

• 5–8+ years of experience in office administration, workplace operations, or facilities management
• Prior experience working in startups or fast-paced environments preferred
• Strong organizational and multitasking skills
• Excellent communication and stakeholder management abilities
• Ability to work independently with minimal supervision
• Strong ownership mindset and problem-solving attitude
• Comfortable managing vendors, negotiations, and operational coordination
• Proficiency in Google Workspace, Excel, and basic operational tools

What We're Looking For

• Someone highly reliable and execution-focused
• Strong attention to detail and follow-through
• Ability to create structure and processes in a growing environment
• Positive attitude with a hands-on approach to problem-solving
• Someone who genuinely cares about creating a great workplace experience

Location

Bangalore, India