Hiring: Office Manager / Executive Assistant
Location: Bangalore
Experience: 3+ years
We are looking for a highly organized, proactive, and discreet Office Manager / Executive Assistant to support leadership and ensure smooth day-to-day operations.
This is a dual-role position combining executive support and office management, working closely with senior leadership in a fast-paced, global environment.
Key Responsibilities
Executive Support
- Manage complex calendars across multiple time zones for the CEO and CBO
- Coordinate meetings with global stakeholders across Europe, MENA, Asia, and the Americas
- Prepare presentations, reports, agendas, and briefing notes
- Draft and manage professional communication on behalf of leadership
- Coordinate domestic and international travel, including visas, itineraries, and expenses
- Track action items and follow-ups from leadership meetings
Office Management
- Oversee day-to-day office operations including vendors, facilities, and supplies
- Act as the primary point of contact for internal teams and visitors
- Manage onboarding logistics for new employees (workspace, IT, documentation)
- Maintain company records, contracts, and documentation
- Support finance-related tasks such as invoice tracking and expense coordination
- Organize internal events, team offsites, and stakeholder visits
Mandatory Skills and Requirements (Must-Have)
- 3+ years of experience as an Executive Assistant, Office Manager, or similar role
- Strong experience managing complex calendars across time zones
- Excellent communication skills in English (written and verbal)
- Proficiency in tools such as Google Workspace, Slack, Zoom, and Notion
- Strong organizational and multitasking abilities
- Proven ability to handle confidential information with discretion
- Experience working with global teams and across time zones
- Proactive mindset with the ability to anticipate needs and take initiative
Good to Have
- French language skills
- Experience in a startup, consulting, or international business environment
What We Offer
- Competitive salary aligned with market standards
- Exposure to global leadership and international operations
- Opportunity to grow into Chief of Staff or senior operations roles
- Collaborative international work environment
- Purpose-driven culture focused on impact and sustainability
