Main purpose of job:
To support the smooth running of the Office of His Majesty's Trade Commissioner for South Asia/Deputy High Commissioner. Support the wider team as necessary.
We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.
Roles and responsibilities / what will the jobholder be expected to achieve:
- Accounting: Ensure all bills for travel, entertainment, etc are paid and accounted for and that payments are reconciled on the accounting system HERA.
- Make all arrangements for travel and accommodation and ensure that relevant forms are completed.
- Maintain database of contacts (Heads of Missions, Ministers, Social Contacts and other contacts) and events guest lists.
- Issue Invitations and maintain guest lists with RSVP follow up along with guest's dietary requirements. Respond to all RSVP emails and queries received. Regret/Forward invitations to respective teams for onward action.
- Monitor and stock stationary, printing material and IT requirements at the office and residence.
- Filter daily mails/posts and delegate to team members.
- Provide other admin assistance as required.
- Provide cover for EA to DHC/HMTC during absences.
- Other office and residence-related duties.
Last date to apply for the role is 28 January'26 by 23:55 IST.
