Office Account Executive

Company Description:

The Office Accounts Executive at Beyond Pictures will be responsible for managing day-to-day financial operations of the company, including handling production-related payments during shoot schedules and managing office accounts during non-shoot periods. This role requires strong financial discipline, trustworthiness, efficiency in banking transactions, and the ability to work under pressure during active production days.

Key Responsibilities:

A. During Shoot Schedules (Production Phase):

• Handle on-ground cash flow management and payment coordination.

• Execute bulk transfers, RTGS/NEFT/IMPS transactions to vendors, artists, technicians, and suppliers.

• Coordinate and make bank visits for cash withdrawals, deposits, and urgent transfers.

• Maintain accurate daily production expense statements.

• Manage and record petty cash distribution and settlement.

• Coordinate with Line Producer and Production Team for immediate financial requirements.

• Handle stamp paper procurement, vendor payments, and agreement-related documentation.

• Ensure proper documentation and vouchers for all shoot-related expenses.

• Maintain confidentiality of financial data and sensitive transactions.

B. During Non-Shoot Period (Office Operations):

• Manage monthly payroll processing for office staff and retainers.

• Maintain records of office operational expenses (rent, utilities, subscriptions, maintenance, etc.).

• Process vendor payments and follow up on pending dues.

• Maintain updated cash book, ledgers, and expense trackers.

• Assist with GST documentation, TDS records, and coordination with auditors/CA.

• Monitor bank balances and prepare periodic financial summaries for management.

• Maintain organised filing of invoices, agreements, and payment proofs.

• Support budgeting and cost planning for upcoming projects.

Skills & Requirements:

• Prior experience in film production accounting / media / production house accounting preferred.

• Strong knowledge of banking procedures and online transfer systems.

• Familiarity with GST, TDS, and basic accounting principles.

• Ability to handle high-pressure situations during shoot schedules.

• Strong organisational and documentation skills.

• Trustworthy, discreet, and financially responsible.

• Proficiency in Tally / Excel / accounting software.

• Willingness to travel locally for bank and vendor-related work.

Key Traits:

• High integrity and reliability

• Fast response time during urgent production needs

• Detail-oriented

• Good coordination and communication skills