Job Description
Job Purpose/Objective The role will collaborate closely with the Head–HR for the execution of Learning & Development, Talent Acquisition, Performance Management, HR Operations, employee life cycle management, statutory compliance, talent development, audit readiness and Employee Experience. The role will work closely with the HOD to build a high-performance, inclusive, and engaged workforce aligned with organizational growth.
Key responsibilities 1. Statutory Compliance & Regulatory Governance
- Ensure end-to-end compliance under: 1. BOCW Act 2. Shops & Establishments Act 3. CLRA and other applicable labour laws
- Manage statutory registrations, renewals, licenses, returns, and documentation.
- Compliance with respect to periodical returns for PF, ESI, Bonus, Payment of wages and Minimum wages Act.
- Coordinate with respective SPOC for maintaining statutory registers and ensure timely submissions.
- Handle labour inspections and statutory audits.
- Conduct contractor/vendor compliance audits and drive corrective actions.
- Ensure 100% statutory compliance for on-roll and contract workforce.
- Maintain harmonious industrial relations and manage local stakeholders. 2. Manpower Planning & Resourcing:
- Manpower Budgeting and provide replacements to departments during attrition and ensure department/organization productivity is not affected.
- Working in close collaboration with Talent Acquisition Team to ensure timely closure of the vacant position.
- Partner with business to identify the need of the vacant role and liaise with TA team in sourcing.
- Plan and strategize for Diversity hiring
- Ensure that the Recruitment SOP is being followed.
- Complete the documentation and onboarding of candidate
- Preparing HR reports and MIS reports for HOD, BU Head and Regional Office. 3. Payroll processing:
- To adhere to payroll processing timeline.
- To validate the Employee masters as and when the changes effected.
- To be part of maker / checker in payroll process at BU / SSC.
- Monitor the reimbursement, entitlements, and other monetary benefits of staff.
- Coordination with SSC HR / SSC Payroll and Zing HR team for smooth process of payroll. 4. Performance Management:
- Timeline adherence to Goal/KPI setting process & to Mid-Term review and the year-end review.
- Ensure completion of PIP for identified employees
- Assist departments and HODs in conducting performance reviews.
- Develop linkages in appraisal for identifying training and development needs, career planning, potential reviews and assessment. 5. Rewards and Recognition:
- Ensuring Rewards and Recognition programs and processes are implemented as per the timeline.
- Taking initiative for engagement of employees via non-monetary appreciation models.
- Focus on Employee Wellness program and take initiative around the same. 6. Vendor Management & Compliance
- Manage and update Simpliance portals for compliance governance.
- Train vendors on Simpliance and ensure adherence to digital compliance processes.
- Oversee HR-related vendor management.
- Ensure vendors meet statutory and contractual obligations. 7. Process Control & Internal Audits:
- Assistance to be provided with respect to implementation of Company policies, procedures, SOP's from time to time.
- Ensure the SOPs and Procedure manual for the department is in place.
- Participate in the Internal and External Audits and ensure that there are zero non-compliance.
- Closely monitor outsourced activities and SLA 8. Learning, Capability Building & Skill Development
- Prepare plans for training and development in co-ordination with our COE - L&D team for people based on needs analysis and career opportunities within organization
- Organizing / executing training workshops, for employees
- Deploy multi-skilling initiatives for warehouse, logistics, engineering, and admin teams.
- Partner with technical institutes and skill development bodies.
- Drive structured training and capability enhancement programs. 9. MIS:
- Preparing HR reports and MIS reports for HOD / BU Head / Regional Office.
- Assistance in HR reports preparations and when required at BU as well as RO level. 10. Employee Engagement:
- Coordination on Employee engagement surveys (Great Places to work etc) and implementation of action plans.
- Developing and delivering the organization's internal communication strategy, planning and calendar of activity, supporting us to increase levels of employee engagement.
- Build and maintain effective relationships with internal stakeholders.
- Coordinating with respective stakeholders in organizing Townhalls 11. Budgeting, Audit & Administration
- Prepare and manage: 1. HR Budget 2. Admin & Facility Budget
- Support audit readiness (HR, Finance, MIS, Statutory).
- Monitor HR / administrative expenses and ensure cost optimization. 12. Welfare & Sustainability:
- Employee grievance redressal.
- Find and evaluate the projects for sustainability which are in line with Schedule VII and vision of the organization.
- Follow up with the implementing agencies for reviewing their performance.
- Ensure timely preparation of reports, remittance of funds to the implementing agencies, maintaining monthly tracker for progress and expense, upload projects and details in sustainability system.
- Co-ordination & execution of CSR Projects & activities as per Schedule VII.
- Conceptualize and organize volunteering activities.
- Lead the CSR activities for the BU and ensure tracker and follow up for on-going projects. 13. Health & Safety:
- Ensure that the Company Security, Health, Safety & Environment policy, and procedures are observed in all HR related activities/functions 14. Facility, Logistics & Infrastructure Management
- Coordinate facility maintenance and office administration.
- Oversee housekeeping operations and manpower attendance.
- Maintain inventory records and office supplies.
- Manage transport administration: 1. Vehicle logs 2. Transport schedules 3. Maintenance coordination
Qualifications & Competencies
Skills and Competencies
- Good Communication, interpersonal and facilitation skills
- Proficient in MS Office
- Strong track record in Compliance
- Strategic thinking and execution
- Influencing & stakeholder partnership
- Data-driven decision making
- Innovation in HR practices
- Strong communication & facilitation skills
- High integrity, empathy & people-centric mindset
Stakeholder Internal: All employees On roll and off roll, respective SPOC at Regional Office. External: Vendor partners, Potential Candidates, Govt Authorities etc.,
- Educational Qualification (min)
- MSW – HR or MBA (HR) from a reputed institution.
- Strong academic foundation with exposure to labour laws, industrial relations, and HR systems.
- Preferred Certifications if any -
- Range/ Min no of years - of overall
Experience Required
Minimum of 14 years experience into HR. Preferred Expertise :
- Setting up HR operations in Greenfield and Brownfield projects.
- Min no of years of Industry specific
Experience Required, If Any & The
industry type
2-3 years in manufacturing or warehouse & logistics industries environments
- Based at Chennai Global Logistic Park.
- Field presence required across project, warehouse and facility.
