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Key Responsibilities:
1) Procurement Strategy, Planning & Material Forecasting
. Develop and implement procurement strategies for major construction materials (steel, cement, aggregates, sand, bricks/blocks, RMC, waterproofing materials, etc.) with cost-optimised sourcing.
. Forecast and plan material requirements in line with project schedules, construction programs and BOQ.
. Ensure timely bulk ordering and site supplies to avoid shortages, delays, or excess inventory.
. Track lead times, delivery schedules, and ensure optimum stock levels in coordination with Stores/Site teams.
2) Quantity Surveying (QS) & Cost Control
. Prepare, review and monitor BOQ, quantity take-offs, measurement sheets and reconciliation for civil, finishing and infrastructure works.
. Support project cost planning, rate analysis and benchmarking for key items.
. Monitor estimated vs actual costs and highlight variances with corrective recommendations.
. Coordinate with execution teams for quantity validation, wastage control and material reconciliation.
3) Tendering, Work Orders & Contract Finalisation
. Prepare and float RFQs/RFPs, conduct pre-bid meetings, evaluate bids and finalise contractors/vendors.
. Prepare comparative statements and final recommendations based on technical + commercial evaluation.
. Draft, review and finalise:
o Work orders and contracts (civil, finishing, MEP packages as applicable)
o Supply contracts and service agreements
. Ensure scope clarity in contracts including specifications, deliverables, timelines, QA/QC standards, safety compliance, retention, LD/penalty clauses and escalation clauses.
4) Billing, Measurement & RA Certification
. Lead contractor billing and certification process including:
o RA bills, final bills, and reconciliation statements
o Verification of measurements jointly with site engineers
o Rate validation as per contract/BOQ
. Ensure billing is aligned with contract terms, progress and actual executed quantities.
. Coordinate with Accounts for timely processing, payment certification, deductions, retention and statutory compliance.
. Maintain complete billing records, abstract sheets and supporting documents.
5) Contract Administration, Variations & Claims Management
. Monitor contract execution and ensure compliance with contractual terms.
. Manage and validate:
o Extra items / variations
o Change orders and scope amendments
o Contractor claims, escalation and disputes
. Prepare and issue contract amendments and approvals as per delegation matrix.
. Ensure proper documentation for variations including justification, approvals and rate analysis.
6) Vendor Development, Evaluation & Relationship Management
. Source and evaluate suppliers/subcontractors/service providers based on capability, pricing and quality.
. Maintain an approved vendor database and periodically evaluate vendor performance.
. Build long-term supplier relationships to ensure reliability, credit terms and continuity of supply.
. Track vendor performance through KPIs and service delivery standards.
7) Pricing, Cost Management & Market Analysis
. Conduct market rate benchmarking, price trend analysis and costing for key materials and work items.
. Negotiate pricing, delivery timelines, payment terms, taxes and escalation clauses to drive cost benefits.
. Monitor price volatility and implement strategic procurement initiatives to optimise cost.
. Compare procurement and contract costs vs BOQ budget to ensure savings and control.
8) Compliance, Documentation & Audit Support
. Maintain procurement records, comparative statements, PO/WO registers, contract documents and approvals.
. Ensure compliance with company policies, statutory requirements, GST norms and contract terms.
. Support internal/external audits with complete documentation including:
o GRNs, billing status, contract registers
o Vendor payment records and reconciliations
9) MIS Reporting & Commercial Reviews
. Generate periodic MIS reports on:
o Procurement status and inventory movement
o Billing summary (RA, final bills, pending certification)
o Cost reports, savings achieved and variance analysis
o Vendor/contractor performance
. Present insights to management with actionable recommendations.
10) Cross-Functional Coordination
. Collaborate with Project Managers, Planning, Engineering, Stores and Finance teams for smooth project execution.
. Ensure seamless supply chain movement from dispatch to site receipt and utilisation.
. Support contract closures, extensions, reconciliation and final account settlement.
. Township projects / high-rise residential / infrastructure projects
. Strong hands-on exposure in:
. BOQ interpretation, quantity take-off, rate analysis
. RA bill certification, final bill settlement
. Variations/extra items and claims management
. Tendering, negotiation and contract finalisation
. Knowledge of:
. GST/taxation, statutory deductions
. Construction materials and procurement practices
. Contract clauses, penalties, escalation, scope definitions
. Strong commercial and negotiation skills with excellent communication.
. Proficiency in MS Excel and ERP/contract systems (SAP/Oracle/other preferred).
Della has been operating at an award winning level for almost two decades. Today we have grown into 5 companies with employee strength of 2000 and growing. Jimmy Mistry is the driving force and inspiration behind the practice. To him, it's all about providing unique designs that exceed the expectations of his customers at the same time keeping up with the international trends within all five business verticals.
Job ID: 148874675
Skills:
Sound knowledge of work orders contract terms scope definition and billing conditions, Contractor performance monitoring and coordination ability, Good understanding of civil finishing MEP infrastructure and allied work packages, Knowledge of quality safety statutory and compliance requirements at project sites, Good documentation MIS and reporting skills, Ability to prepare rate comparisons cost analysis and negotiation summaries, Good understanding of RA bills measurements extra items debit notes and final bills, Contractor identification evaluation negotiation and finalization skills, Strong knowledge of residential and commercial building construction activities
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