OverviewThe role plays a critical role in managing the procurement and contract management processes for capital projects. The primary focus of this role is to streamline and optimize the entire sourcing process-from identifying needs and suppliers to the finalization of contracts-ensuring that capital expenditure projects are executed efficiently, within budget, and in compliance with organizational goals and legal requirements.
Responsibilities- Support the workflow of contracting process to overview contract milestones.
- Develop, maintain and govern Payment dashboard to ensure suppliers are systematically paid on time and in full
- Maintain project comms log database to capture all decisions taken through the entire project lifecycle to create an audit trail.
- (during tendering process) Manage and Update dashboard tracker and database to capture GP pre-negotiated multiyear savings from OEM over the 5yr period.
- Develop and collate As-Build documentation. Following up with OEMs and stakeholders. Deliver and brief KM team for proper taxonomy for cataloguing.
- Monitor/manage warranties
- Expand preferred suppliers list plus market intelligence assessment to categorise and group like suppliers for tendering invites
- Execute and support TPDD process to liaise and facilitate handling of docs and process with controls and compliance.
- Market Intelligence team: perform standard investigations for suppliers (mostly civils/construction) - work with consultants, other companies/peers.
- Track and report SLA/KPI's/Savings as per agreed methodology
- Support the Engineering and GP team with the Supply market scan - identify potential supply base / prepare short-list
- Gather requirements for Rfx
- Collection, tracking, analysis, rank if evaluation matrix, summary & reporting for RFx/competitive bidding process across contractual requirements, cost, service, quality, sustainability, and innovation
- Gather supplier questions and share responses to all suppliers
- Partner with the suppliers to ensure Rfx process is 100% correctly completed
- Support supplier financial checks and reference checks
- Ensure complete and correct local/global reports and analysis provided to support Ariba eSourcing process
- Prepares and delivers training to suppliers on using Ariba eSourcing/eauction tool
- Manages and leads NDA process with Legal, suppliers and category managers and regional leads
- Analyze data and Reports and offer recommendations for improvements to Reports, eSourcing Tools, processes, data collection, and sourcing plans
- Provide input on automation, standardization, and simplification in the GBS contract processes
- Follow the process around measurement and metrics for contract creation, execution, and maintenance.
- Review all contract requisitions are aligned to PepsiCo & GP policies & procedures.
- Work with legal, supplier to develop Contract incl SLA's for final approval. Once approved upload to Selectica contract mgt tool and track signature process in time.
- Constant communication and collaboration with stakeholders and legal team to get accurate information and measure performance and fulfillment of deliveries and quality of documents.
- Approve/deny contracts requisitions within the SLA's
- Up-to-date Procurement Knowledge of all Procurement processes, policies, categories & suppliers
- Keep track of all reviewed contract requisitions according to KPIs established.
- New contracts or renewal others
- Update suppliers documents
- Obtain further information to support contract first draft creation
QualificationsKey Skills/Experience Required
- Min 7 years experience in procurement admin of technical/non commercial items.
- Proficiency in English (written and spoken)
- Technical knowledge and understanding of engineering works, services, assets and equipments demonstrated by a suitable College degree in either Civil, Mechanical or Chemical Engineering
- Working knowledge of SAP MM module, Buying plaforms (ie Ariba), Power Apps and BI
- Excel & Office package knowledge
Differentiating Competencies Required
- Working experience in a Civils work or Materials Management of technical products/services environment.
- Strong communication, negotiating and interpersonal skills
- Collaboratively and proactively works with multi-functional teams
- Flexible, organized and able to handle competing priorities
