About Us
At Ugaoo, we've always believed plants are more than décor — they're companions, healers, and reminders of what truly matters. What began as a small idea sparked by a plant on a windowsill has grown into India's leading gardening brand, backed by marquee investors like DSG Consumer Partners and V3 Ventures. From our 25-acre farm in Talegaon to a thriving D2C store and retail presence across Pune, Mumbai, and Bangalore — we're building an ecosystem that brings nature closer to homes, offices, and communities
Role Overview
As the Accounts Payable Manager, you will oversee the entire procure-to-pay process. You will lead the AP team, manage vendor relationships, ensure timely and accurate payments, and maintain strict compliance with internal controls and statutory regulations (GST, TDS, etc.). The ideal candidate is a problem-solver who can streamline operations, implement automation, and handle the high-volume transaction environment typical of a fast-growing D2C and retail brand.
Key Responsibilities
- AP Operations & Team Management
- Lead, mentor, and manage the Accounts Payable team, ensuring daily targets for invoice processing and query resolution are met.
- Oversee the end-to-end P2P (Procure-to-Pay) cycle, including PO generation oversight, invoice verification, GRN (Goods Receipt Note) matching, and payment processing.
- Manage a high volume of vendor invoices across various categories (Inventory, Packaging, Logistics, Marketing, and Operations).
- Vendor Management & Payments
- Ensure timely and accurate processing of domestic and international vendor payments.
- Act as the primary point of escalation for complex vendor queries, maintaining strong, positive relationships with key suppliers.
- Review and approve weekly/monthly payment run proposals, optimizing working capital and cash flow in alignment with the broader finance team.
- Reconciliation & Month-End Closing
- Oversee monthly vendor ledger reconciliations and resolve discrepancies promptly.
- Manage the AP sub-ledger and ensure accurate and timely month-end, quarter-end, and year-end closing of AP modules.
- Reconcile AP aging reports and maintain a clean ledger with no long-pending unallocated advances or aged payables.
- Compliance & Internal Controls
- Ensure strict compliance with Indian statutory tax requirements related to AP, specifically TDS deduction and GST input tax credit (ITC) rules.
- Enforce company policies regarding expense reimbursements, corporate credit cards, and travel expenses.
- Assist internal and external auditors by providing required AP documentation, process walkthroughs, and schedules.
- Process Improvement & Automation
- Identify bottlenecks in the current AP workflow and implement scalable, automated solutions to reduce manual data entry.
- Collaborate with the Tech, Supply Chain, and Procurement teams to ensure seamless data flow between ERP and operational systems.
Qualifications & Skills
- Education: B.Com, M.Com, CA Inter, or MBA in Finance/Accounting.
- Experience: 5 to 8 years of core experience in Accounts Payable, with at least 2+ years in a managerial or team-lead role. (Experience in Retail, E-commerce, or D2C/FMCG sectors is a strong plus).
- Technical Skills:
- Hands-on experience with modern ERP systems
- Strong proficiency in MS Excel (VLOOKUP, Pivot Tables, advanced data handling).
- Deep understanding of Indian accounting standards and tax regulations (TDS, GST).
- Soft Skills:
- Excellent leadership and team management capabilities.
- Strong analytical, problem-solving, and negotiation skills.
- Exceptional written and verbal communication skills.
