Manager - Accounts Payable

Job Description

Key Responsibilities
Accounts Payable Operations
. Lead daily AP operations: invoice processing, 2-way/3-way match, exceptions, debit/credit notes, GR/IR clearing, and timely payment runs.
. Ensure strong governance on PO compliance, Vendor compliance, and correct routing to approver workflows.
. Manage timesheet-based vendor invoices (contractors/consultants): validation against SOW, rate cards, and approved timesheets.
. Oversee employee reimbursements and corporate card settlements, ensuring policy alignment.
. Owner of vendor master data: creation, modification, banking validation, tax documentation (1099/W-9/W-8, GST, TDS).
Compliance & Period Close
. Ensure adherence to:
. India: GST, TDS, RCM, vendor GST reconciliation.
. US: 1099 preparation, vendor tax documentation.
. Canada: GST/HST/PST compliance.
. Maintain ICFR/SOX-like controls, approval matrix, and audit documentation.
. Manage month/quarter/year-end close: accruals, AP aging, AP-GL reconciliation, prepayments, DPO tracking.
Stakeholder Management
. Work closely with Procurement, Finance/FP&A, HR/TA, Payroll, Legal, Business Ops.
. Handle escalations for vendors and internal business teams across India/US/Canada.
. Process Improvements & Automation
. Identify opportunities to reduce cycle time and exceptions improve first-pass accuracy.
. Support automation initiatives (OCR, e-invoicing, workflow tools) for invoice intake and approvals.
. Publish and maintain AP dashboards & KPIs (aging, on-time payments, exception rate, PO compliance %, DPO).
People Leadership
. Supervise a team of 5-6 AP professionals: task allocation, performance management, coaching.
. Maintain SOPs, ensure timely SLA compliance, and build cross-skilled backups.

Required Qualifications
. M.Com Semi-qualified CA preferred.
. 10-12 years of end-to-end Accounts Payable experience with at least 3-5 years leading teams.
. Strong knowledge of AP, PO processing, debit/credit notes, reconciliations, month-end close, and vendor management.
. Experience supporting multi-country operations (India, US, Canada).
. Proficient in enterprise ERP systems (SAP/Oracle/NetSuite/MS Dynamics) and AP/T&E tools.
. Strong Excel and exposure to BI tools (Power BI/Tableau preferred).

Nice-to-Have
. Experience in IT industry or professional services environment.
. Knowledge of e invoicing (India), 1099 processes (US), HST/GST/PST (Canada).
. Exposure to RPA/automation in finance operations.

Key Competencies
. Strong ownership, accuracy, and process governance.
. Effective stakeholder communication.
. Analytical thinking and problem-solving.
. Team leadership and cross-training capability.
. Continuous improvement mindset

Mandatory Competencies