We are looking for a Legal Project Coordinator to support the Legal team in coordinating the collection, organization and tracking of corporate and legal documentation across approximately multiple entities worldwide. This is a contractual position for 6-month duration.
This role is ideal for a structured and proactive professional who enjoys organizing complex information, interacting with international stakeholders and contributing to a fast-paced strategic project.
Key Responsibilities:
Documentation Coordination
- Coordinate the collection of legal and corporate documentation across multiple international entities.
- Identify and liaise with local contacts within legal, tax, finance, HR and operational teams
- Proactively follow up with stakeholders to obtain requested documentation
- Ensure documentation is collected within agreed timelines
Documentation Management
- Organize and structure documentation within the internal document management system
- Ensure documents are properly categorized, named and version-controlled
- Maintain the overall quality and consistency of collected documentation
Project Tracking and Reporting
- Maintain a centralized documentation tracker
- Monitor the progress of document collection across entities
- Provide regular status updates to the Head of Legal M&A
- Escalate delays or missing documentation when necessary
Coordination with External Advisors
- Support coordination with external legal advisors involved in the project
- Assist in managing documentation requests and information flows
Profile
- 23 years of professional experience
- Experience in a law firm, consulting firm, legal department or project coordination role
- Strong organizational and project coordination skills
- Comfortable managing large volumes of documentation
- Ability to work with international stakeholders
Languages:
- English: Fluent
- French language knowledge would be advantageous.
Tools:
- Strong command of Excel and PowerPoint
- Experience with document management systems or structured documentation processes is a must.
Personal Skills
- Highly organized and detail-oriented
- Proactive and persistent in follow-ups
- Strong communication and coordination skills
- Comfortable working in a fast-paced environment
