Responsibilities
Strategic Procurement and Supplier Management:
- Coordinate procurement activities across sites, ensuring strategic planning and alignment with operational needs.
- Identify, evaluate, and select suppliers to procure quality OPEX/CAPEX items, ensuring cost-effectiveness and adherence to quality standards.
- Manage supplier relationships to negotiate favorable terms and ensure continuous improvement in vendor performance.
- Lead process improvement initiatives in purchasing, contract management, supplier selection, and sourcing to enhance efficiency and reduce costs.
Inventory Management
- Monitor and manage inventory levels to ensure availability of OPEX items, minimizing excess stock and obsolescence.
- Conduct regular inventory audits and reconcile discrepancies to maintain accurate records.
- Determine optimal reorder points and quantities to prevent stockouts and ensure uninterrupted site operations.
- Generate and analyze inventory reports to identify trends, forecast needs, and inform procurement decisions.
- Review inventory levels periodically and take necessary actions to maintain optimal stock at all sites.
Financial And Budget Management
- Conduct cost analysis of procurement activities to identify savings opportunities and drive cost reduction initiatives.
- Ensure procurement activities are within budgetary constraints and provide regular updates to management on budget status.
- Manage buying processes efficiently, including RFPs, proposal evaluations, negotiations, vendor selection, and contract awards.
- Prepare and issue purchase orders for required OPEX/CAPEX items, ensuring adherence to company policies and procedures.
Operational Coordination And Reporting
- Coordinate with site managers and operational teams to understand requirements and ensure timely delivery of needed items.
- Address and resolve procurement or inventory issues to ensure smooth operational activities.
- Manage urgent procurement requests to support unplanned operational needs and minimize downtime.
- Attend to internal/external audit queries, provide data, and take corrective actions for observations received.
- Review commercial/stores SOPs annually, make necessary changes, and update the revision.
- Review Pending PRs status with team members and take necessary corrective actions, providing performance feedback.
- Attend review meetings conducted by TCD Heads/site head/corporate and prepare necessary data and presentations.
- Process all e-NFA documents after checking the support documents and follow up for timely approval.
- Check and release New Vendor code, VC unblock, and GRN error in MDG portal.
- Review reports on inventory stock at all sites and follow up with contractors for monthly consumption reports.
Compliance And Quality Assurance
- Ensure compliance with quality, legal, financial, and safety terms in purchase and service contracts.
- Monitor material/service providers performance and take necessary action to bridge gaps and ensure timely renewal of contracts.
- Manage all commercial processes and data as per IMS standards, update data, attend audits, and address observations.
Technology Integration
- Deploy digital tools for real-time monitoring and optimization of operational expenditures on site, enhancing cost efficiency and project outcomes.
- Implement advanced digital solutions for managing site operations and resource allocation, ensuring effective and efficient use of operational resources.
Key Stakeholders - Internal
- Sites Projects team
- Finance & Accounts team
- Quality Assurance Team
Key Stakeholders - External
- Vendors
- Suppliers
- External agencies
- Auditors
Qualifications
Educational Qualification:
Bachelor's degree in engineering with a Master's degree preferred in business administration, supply chain management, finance or a related area
Work Experience (Range Of Years)
More than 12 years of experience in supply chain management, procurement.
