KBS Process Associate

KBS Junior Process Agent (PO Management - Sourcing Operations)Key Responsibilities:

• Create, process, and track Purchase Orders (POs) in line with internal policies.
• Process and monitor Purchase Requisitions (PRs) and convert them into POs within agreed SLAs.
• Process supplier confirmations in ERP systems (e.g., SAP).
• Generate reports and perform data analysis to support procurement decisions.
• Support internal stakeholders with procurement-related queries and requirements.
• Support Goods Receipt (GR) and Invoice Receipt (IR) processes to ensure 3-way matching and timely payment.
• Identify automation opportunities within procurement workflows and support implementation.
• Support continuous improvement initiatives, including process standardization and digital transformation.
• Ensure compliance with procurement policies, regulations, and ethical standards.
• Identify process improvement opportunities and implement best practices.

Skills and Qualifications:

• SAP & ERP Knowledge: Hands-on experience in SAP procurement modules (MM) or similar ERP platforms.
• Automation & Digital Skills:
  • Basic knowledge of RPA tools (e.g., UiPath, Power Automate) or workflow automation platforms.
  • Understanding of process automation concepts and ability to identify automation opportunities.
  • Familiarity with data visualization tools (Power BI, Excel dashboards) preferred.
  • Basic knowledge of macros, VBA, or low-code/no-code automation tools is an advantage.
• Procurement Knowledge: Understanding of end-to-end procurement lifecycle and 3-way matching process.
• MS Office Proficiency: Strong Excel skills for reporting, data analysis, and dashboard creation.
• Data Accuracy & Management: Ability to handle large volumes of procurement data with high accuracy.
• Analytical & Problem-Solving Skills: Ability to analyze data trends and suggest process improvements.
• Bachelor's Degree or Equivalent Experience: Preferred in Supply Chain, Procurement, Business, or related field.
• Communication & Collaboration: Strong interpersonal skills to coordinate with stakeholders and suppliers.
• Time Management: Ability to manage multiple tasks and meet SLAs in a fast-paced environment

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