Position Title: Junior Operations Associate
Location: New Delhi, India
Reporting to: Manager Operations, CPI India
Position: Full-time
About Climate Policy Initiative (CPI)
Climate Policy Initiative (CPI) is a global analysis and advisory organization with deep expertise in finance and policy. Our mission is to help governments, businesses, and financial institutions drive economic growth while addressing climate change.
With offices in Brazil, India, Indonesia, the United Kingdom, South Africa, and the United States, CPI is a leader in tracking sustainable investment trends, enabling innovative financial solutions, and supporting the transition to a low-carbon, climate-resilient, and inclusive economy.
Position Summary
CPI is seeking a well-organized and motivated Junior Operations Associate to support the day-to-day functioning of the India office. Reporting to the Manager Operations, this role supports office administration, operational processes, systems coordination, vendor management, and administrative assistance to the India Director. The role involves working closely with global Operations, Finance, and IT teams to ensure smooth internal operations.
Key Responsibilities
1. Office & Facilities Management
- Oversee daily office operations including supplies, facilities, and basic IT coordination.
- Serve as the primary contact for office queries and liaise with building management and vendors.
- Handle office-related invoices such as rent, utilities, insurance, benefits, legal, and vendor payments.
- Support office improvement projects and audits as needed
2. Administrative & Executive Support
- Lead month-end close activities including timesheet completion, expense submissions, and invoice processing for the India office.
- Provide administrative and scheduling support to the India Director including calendar management, travel coordination, expense reporting, and documentation.
- Maintain and update the vendor/supplier database, office subscriptions, and contact lists.
- Assist in planning and coordinating meetings, workshops, offsites, and team events.
- Draft and circulate internal communications, building notices, memos, and monthly meeting minutes.
- Provide administrative support to Global Operations leads when required
3. Systems & Process Management
- Manage team-wide system reminders (timesheets, allocations) and support staff with CPI tools systems.
- Review and upload consultant invoices and travel reconciliations
- Coordinate tool account creation and email ID setup for new hires.
- Support onboarding process for new hires in India office, including basic orientation and guidance on CPI tools & processes.
- Maintain the annual office closure calendar.
4. Vendor & Contract Management
- Draft contracts and addendums in alignment with CPI policies.
- Track vendor compliance, documentation, and contract deliverables.
- Coordinate weekly vendor and consultant payment updates with Finance (CashPro).
5. Travel & Logistics Support
- Coordinate travel arrangements for staff and guests, including visa letters and basic support through the travel portal when required.
- Provide logistical support for internal meetings, team events and board related engagements as required.
6. Operational Support
- Support KYC, bank documentation.
- Coordinate with insurance, payroll, and central IT teams as needed.
- Provide general operational support across teams.
About You:
Essential
- Strong alignment with CPI's mission and values.
- Excellent written and verbal communication skills in English.
- High attention to detail and strong organizational ability and highly organised.
- Proficiency in Microsoft Office Suite.
- A multi tasker with collaborative, proactive, and able to manage multiple priorities.
- Comfortable learning new systems and tools.
- Self-motivated, resourceful, and able to work independently.
Beneficial
- Minimum 3- 5 years of Experience in non-profit operations, administration, consulting, or professional services.
- Familiarity with financial or operational tools systems (eg : Netsuite, SharePoint).
- Project management skills
- Experience working in matrixed or international organizations.
Working at CPI
CPI offers a supportive, inclusive, and mission-driven work environment. Compensation is competitive and aligned with internal equity and external market benchmarks. CPI India follows a hybrid working arrangement; the Operations Associate will be expected to work partly from the office and partly remotely. CPI also provides a comprehensive benefits package for India staff.
