Junior Executive Assistant to the CEO
Organisation: The Language SKOOL
Experience: 34 years
Location: Remote
Compensation: 15,000 25,000 per month (based on experience)
Work Schedule: 6 days a week
About The Language SKOOL
The Language SKOOL (TLS) is a fast-growing, remote-first EdTech organisation with 500+ team members across academics, sales, operations, marketing, and support functions. We focus on structured systems, strong execution, and building high-performing teams as we scale.
Role Overview
We are looking for a Junior Executive Assistant to support the CEO in day-to-day coordination and scheduling. This role is ideal for someone who is organised, proactive, and detail-oriented, with the ability to manage calendars, coordinate meetings, and ensure smooth communication between teams and external stakeholders.
You will play a key role in ensuring the CEO's time is effectively managed and that meetings and follow-ups happen seamlessly.
Key Responsibilities
Calendar & Meeting Management
- Manage the CEO's daily calendar(personal and official), including scheduling, rescheduling, and prioritizing meetings
- Coordinate meetings with internal teams, vendors, and external partners
- Ensure there are no scheduling conflicts and all meetings are aligned properly
- Send calendar invites, reminders, and ensure all participants are prepared
Meeting Coordination
- Confirm availability of stakeholders before scheduling meetings
- Share meeting agendas (if required) and relevant documents in advance
- Take brief notes during meetings and share key action points
- Follow up with team members and vendors to ensure timely completion of tasks
Coordination & Communication
- Act as a point of contact between the CEO and internal teams
- Coordinate with vendors and team members for scheduling and updates
- Ensure smooth communication flow and timely responses
Task & Follow-up Management
- Track simple action items from meetings
- Send reminders and follow-ups to ensure deadlines are met
- Escalate delays or conflicts when necessary
Administrative Support
- Assist with basic documentation, email drafting, and coordination tasks
- Maintain records of meetings, schedules, and communications
Ideal Candidate Profile
- 34 years of work experience in an administrative or coordination role
- Experience managing calendars and scheduling meetings for senior stakeholders
- Strong organisational and time management skills
- Good communication (written and verbal)
- Ability to multitask and handle multiple meeting requests
- Detail-oriented and proactive in follow-ups
- Comfortable working in a remote, fast-paced environment
Key Skills
- Calendar management
- Meeting scheduling & coordination
- Vendor & stakeholder coordination
- Follow-ups and task tracking
- Basic documentation and communication
- Time management and organisation
