Junior Administrative Assistant

The Job:

As a Junior Administrative Assistant, you will be responsible for supporting day-to-day office operations and ensuring a smooth, efficient, and well-organized work environment. This role involves managing administrative tasks, coordinating with internal teams, and assisting with office logistics, maintenance, and employee support activities.

Educational Qualification:

• Graduate in any discipline.
• A diploma or certification in Office Administration, Business Management, or a related field will be an added advantage.

Work Experience:

• 13 years of experience in administration, office coordination, or facility management.

Location:

• Mumbai

The Job Responsibilities:

• Manage and maintain inventory of office supplies, stationery, and housekeeping materials.
• Oversee procurement of office and housekeeping items through approved vendors, ensuring quality and cost efficiency.
• Monitor and maintain all office equipment, including electrical fittings, furniture, plumbing, and air-conditioning systems, ensuring timely repairs and upkeep.
• Maintain and update employee attendance and leave records on a monthly basis.
• Supervise housekeeping staff and implement a regular monitoring system to ensure workplace hygiene and cleanliness.
• Handle front-desk operations including welcoming visitors, answering calls, and directing them appropriately.
• Ensure adherence to company policies related to attendance, leave, and working hours.
• Coordinate travel and hotel arrangements for employees during peak seasons or official requirements.
• Manage conference room bookings and ensure smooth meeting arrangements.
• Track and manage daily courier dispatches and deliveries.
• Collaborate with the HR team on activities such as onboarding new joiners, handling exits, training sessions, and employee engagement initiatives.

Desired Skills:

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in MS Office or Google Workspace tools.
• Attention to detail with a proactive, problem-solving approach.
• Ability to multitask and handle multiple administrative responsibilities efficiently.
• Positive attitude, reliability, and ability to maintain confidentiality.