Job Responsibilities
1) Documentation & Shipment Handling
- Prepare and verify complete export documentation: Commercial Invoice, Packing List, Bill of Lading/AWB, COO, Certificate of Analysis, Inspection Certificates, Insurance Certificate, Fumigation/Phytosanitary (as applicable).
- Align document data across all formsproduct description, HS codes, quantity, weight, Incoterms, price, shipment termsand ensure consistency with LC/contract/Purchase Order.
- Coordinate with freight forwarders, CHA, insurers, and inspection agencies for timely issuance of transport and compliance documents.
- For imports, manage Advance Shipping Notice, draft BL instructions, Form 10 (if applicable), and ensure duty/BoE alignment.
2) Bank Portal & Collections
- Mark off documentsin the bank portal (e.g., initiate/track collection, LC negotiation, discounting, document delivery, discrepancy handling, acceptance tracking).
- Upload and route document sets for DA/DP collections, track realizationand bank charges, and reconcile with accounts.
- Monitor maturitiesfor usance bills and follow up for acceptance & payment release.
3) Letters of Credit (LC) Issuance, Advising, Amendment & Negotiation
- Review incoming LCsfor workability and compliance; flag risks (e.g., restrictive clauses, short shipment periods, unavailableDocuments).
- Prepare and present discrepancy-freedocument sets in line with UCP 600, ISBP, and LC terms; coordinate with negotiating/buyers banks.
- For outgoing LCs(imports), draft application forms, propose wording, and process amendments(amount, validity, shipment date, tolerance, partials, transshipment, documents).
- Track acceptance, usance discounting, and LC bill realization.
4) Bank Guarantees (BG)
- Draft and process Performance BGs, Advance Payment Guarantees, Bid Bonds, and other surety instruments in line with URDG 758and buyer formats.
- Manage collateral/margins, expiry/claim periods, and BG amendments/cancellations; maintain BG register and renewal calendar.
5) Compliance & Governance
- Ensure adherence to Incotermsusage, UCP 600 / URC 522 / URDG 758 / ISP98, FEMA/RBI trade guidelines, EDPMS/IDPMSreporting, and AML/Sanctionschecks.
- Maintain accurate records for audit, statutory filings (e.g., SOFTEX, e-BRC, shipping bills), and coordinate with auditors/banks.
- Support export incentivedocumentation (e.g., RoDTEP/DFIA/SEISif applicable).
6) Cross-Functional Coordination
- Liaise with Sales/Exports, Purchase/Imports, Logistics, Finance/Accounts, and Banksto meet shipment deadlines and cash-flow targets.
- Provide status reportson shipments, document presentations, bank charges, outstanding acceptances, and pending realizations.
Required Qualifications & Experience
- Education: Bachelor's degree in Commerce/Finance/Business; MBA preferred.
- Experience: 37 years in trade finance / exportimport documentationwith strong hands-on LC & BG exposure.
- Certifications (nice to have): CDCS, CSDG, CITF, IFT(or equivalent trade finance certifications).
