International Import Vendor Reconciliation & Import Payments Specialist

Key Responsibilities

• Perform periodic reconciliation of international vendor accounts and identify outstanding/open items.
• Analyse and resolve discrepancies related to invoices, payments, credit notes, debit notes, and GRNs.
• Maintain accurate vendor ledgers and ensure timely closure of reconciliation differences.
• Prepare vendor reconciliation statements and obtain confirmations from overseas suppliers.

Collect, verify, and maintain import documents including Commercial Invoice, Packing List, Bill of Lading/AWB, Bill of Entry, Insurance Documents, Certificate of Origin, Import POs and GRNs.

Coordinate with suppliers, freight forwarders, customs brokers, logistics teams, and internal departments for pending documentation.

Ensure proper accounting and document attachment in SAP.

• Coordinate with banks for Advance Payments, Sight Payments, Usance Payments, Letter of Credit (LC), Bank Guarantee (BG), and Foreign Remittances.