IN_RBIN_Senior Officer_Secretary_BidP1/PM

Job Description

Organize and manage appropriate Schedule Management
Organize calendars and appointments by prioritizing multiple internal and external meetings, maintaining a list of contacts to ensure efficient use of leadership time
Manage Meetings
Organize meetings, audio/video conferences, workshops and logistics ensuring all necessary arrangements are met for achieving successful meetings

Liaise and manage Stakeholders
Communicate and close loop with internal and external stakeholders about meeting schedules and agenda, travel plans by maintaining confidentiality of sensitive information

Manage Travel and accommodation
Organize travel arrangement including flights, hotels and transportation ensuring a comfortable travel experience and timely settlement of the travel bills as per internal policy

Provide Administrative support
Support for Presentations, Data management, relevant events/workshops, audit coordination, Managing office supplies, report cost centre expenses, Asset management and process invoice for smooth flow of business operations Adherence to planned calendar - %

Organize and drive Employee engagement and communication coordination
Enable and drive employee engagement and Communication
matrix

Qualifications

Education

. Graduation (BA/ B.Sc/B.Com) or post-graduation in any discipline
. Secretarial Practice diploma/Course will be an added advantage
Experience

. 5-8 years experience as Secretarial or Office Assistant role
. 3 years experience as executive secretary to Senior leadership

Additional Information

Knowledge

. Competent in Domestic and International travel guidelines and understanding of policies
. Exposure to working with tight schedules and handling crisis
Functional skills
. Competent in MS Outlook and Office tools, share point, ppt preparations
. Competent in communication and interpersonal skills
. Competent in time management, SAP & IT tools